Title
Dept/ Agency: Office of the Mayor/Newark Municipal Court
Action: ( X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Service Contract
Purpose: To provide interpreting services in 180 languages during court sessions
Entity Name: Translation Plus, Inc.
Entity Address: 238 Main Street, Suite 103-111, Hackensack, NJ 07601
Contract Amount: $60,000.00
Funding Source: City of Newark Budget/Office of the Mayor, Municipal Court
Contract Period: September 1, 2011 through August 31, 2012
Contract Basis: ( ) Bid ( ) State Vendor ( X ) Prof. Ser. ( ) EUS
( ) Fair & Open ( X ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
body
WHEREAS, the Municipal Court of the City of Newark, ("Newark Municipal Court") wishes to retain the services of interpreters to provide access to court proceedings for non-English speaking persons; and
WHEREAS, the professional services of interpreters to be rendered are exempt from the bidding provision of the Local Public Contracts Law under N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, Translation Plus, Inc., a company providing interpreting services, has completed and submitted a Business Entity Disclosure Certificate, which shall be placed on file with the Resolution in the Office of the City Clerk, certifying that Translation Plus, Inc. has not made any reportable contributions to a political or candidate committee in the City of Newark in the previous one year, and the contract will prohibit Translation Plus, Inc. from making reportable contributions through the term of contract; and
WHEREAS, this contract is awarded pursuant to the Non-Fair and Open Process, N.J.S.A. 19:44A-20.5 and as a "Professional Services", pursuant to Local Public Contracts Law N.J.S.A. 40A:11-5(1)(a)(i), and is in compliance with Executive Order MEO-07-001, effective March 31, 2007, which requires reporting of political contributions to Newark Municipal Candidates and prohibits certain political contributions during the duration of the contract; and
WHEREAS, the Business Administrator and the Chief Judge of the Newark Municipal Court have determined and certified in writing that the value of this agreement will exceed $17,500.00; and
WHEREAS, the Determination of Value is attached and shall be filed with the Office of the City Clerk; and
WHEREAS, the contract is awarded as an open-ended contract as the "Professional Services" of interpreters shall be deemed necessary by the Chief Judge of the Newark Municipal Court; and
WHEREAS, the Local Public Contracts Law N.J.S.A. 40A:11-1 et Seq., requires that the resolution authorizing the awarding of an agreement for "Professional Services" without competitive bids and the agreement itself, be available for public inspection; and
WHEREAS, the Newark Municipal Court wishes to enter into a contract with Translation Plus, Inc., to provide interpreting services in various languages for the Newark Municipal Court, for the period September 1, 2011 to August 31, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Chief Judge of the Newark Municipal Court, are hereby authorized to enter into and execute a contract with Translation Plus, Inc., 238 Main Street, Suite, 103-111 Hackensack, NJ 07601, to provide interpreting services in 180 languages during court sessions, for the period commencing on September 1, 2011 and terminating on August 31, 2012, for an amount not to exceed $60,000.00.
2. This contract is hereby ratified from September 1, 2011 to the date of adoption of this authorizing resolution.
3. This contract is awarded pursuant to the non-fair and open procedures of State Pay-to-Play Law, N.J.S.A. 19:44A-20.5 and as a "Professional Service" pursuant to Local Public Contracts Law N.J.S.A.40A:11-5(1)(a)(i) because these services are to be rendered by a person whose performance requires knowledge of an advance type in a field of learning acquired by a prolonged formal course of specialized instruction and study, as distinguished from general academic instruction, and is in compliance with Newark Executive Order MEO-07-0001, effective March 31, 2007.
4. The compensation for Translation Plus, Inc., upon submission and approval of invoice/timesheet, shall be at the rate of $350.00 per day (herein defined as 3 or more hours per day) or $225.00 for one half (1/2) day (herein defined less than 3 hours per day). Translation Plus, Inc. shall submit an invoice/timesheet for the hours worked and shall be compensated accordingly.
5. This contract is awarded as an open-ended contract pursuant to (N.J.A.C. 5:30-5.5(b)(2)). A certification of funds shall be executed each time services are used and charged against this contract.
6. The Determination of Value is attached hereto and shall be filed with the Office of the City Clerk with the original resolution.
7. A copy of the fully-executed contract, herein authorized, shall be filed in the Office of the City Clerk by the Chief Judge of the Newark Municipal Court.
8. A notice of this action shall be published in the newspaper, as authorized by law to publish a legal advertisement and as required by law within ten (10) days of the adoption of this resolution.
STATEMENT
This Resolution ratifies and authorizes the Mayor and/or his designee, the Chief Judge of the Newark Municipal Court, to enter into and execute a contract with Translation Plus, Inc., 238 Main Street, Suite 103-111, Hackensack, NJ 07601, to provide interpreting services in 180 languages during court sessions, for the period commencing on September 1, 2011 and terminating on August 31, 2012, for an amount not to exceed $60,000.00.