Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X ) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To provide accounting services related to the American Rescue Plan funds.
Entity Name: New Jersey Governmental Services, LLC
Entity Address: P.O Box 384, West Orange, New Jersey 07052
Contract Amount: Not to exceed $300,000.00
Funding Source: 2021 Budget/NW051-G21-ARP20-71250-B2021
Contract Period: Twelve (12) months through December 31, 2021, inclusive of extensions by the County
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
Pursuant to N.J.A.C. 5:34-7.1 allows for the participation in a County Cooperative. This contract will be used to provide accounting services related to the American Rescue Plan funds.
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WHEREAS, the City of Newark, through its Purchasing Agent, QPA, wishes to utilize Essex County Contract R-2020-00873 Accounting Services for the County of Essex to provide accounting services related to the American Rescue Plan funds for the Department of Finance, from an authorized vendor under the Essex County Cooperative Program, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable County Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the Department of Finance wishes to utilize Essex County Contract R-2020-00873 Accounting Services for the County of Essex to provide accounting services related to the American Rescue Plan funds, upon approval of this resolution by the Municipal Council through December 31, 2021 inclusive of extensions by the County; and
WHEREAS, the Purchasing Agent, QPA, recommends the utilization of Essex County Contract R-2020-00873 Accounting Services for the County of Essex to provide accounting services related to the American Rescue Plan funds according to specifications required by the Department of Finance; and
WHEREAS, usage of this contract will provide accounting services related to the American Rescue Plan funds to the Department of Finance at a cost not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent, QPA, is authorized to utilize Essex County Contract R-2020-00873 Accounting Services for the County of Essex, awarded to New Jersey Governmental Services, LLC, P.O Box 384, West Orange, New Jersey 07052, to provide accounting services related to the American Rescue Plan funds, upon approval of this resolution by the Municipal Council through December 31, 2021 inclusive of extensions by the County.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for accounting services related to the American Rescue Plan funds are encumbered on the Certification of Funds, 21-FIN307 from Funding Source NW051-G21-ARP20-71250-B2021. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator, to utilize Essex County Contract R-2020-00873 Accounting Services for the County of Essex to provide accounting services related to the American Rescue Plan funds to New Jersey Governmental Services, LLC, PO Box 384, West Orange, New Jersey 07052, for the period commencing upon approval of this resolution by the Municipal Council through December 31, 2021 inclusive of extensions by the County, at a cost not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00).