Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Health Education Materials
Entity Name: HALO Branded Solutions, Inc.
Address: 1500 Halo Way, Sterling, Illinois 61081
Contract Amount: Not to exceed $10,000
Funding Source: 2025 Budget/Health and Community Wellness- NW-011-120-1208-83110-B2025/NW-051-G25-5H5K0-83110-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Health Education Materials for the Department of Health and Community Wellness.
Advertisement Date: April 16, 2025
Bids Downloaded: Thirty-one (31)
Bids Submitted: One (1)
body
WHEREAS, on April 16, 2025, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for Health Education Materials for the Department of Health and Community Wellness, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on May 1, 2025, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Department of Health and Community Wellness (“Department”) recommends that an award be made to HALO Branded Solutions Inc., 1500 Halo Way, Sterling, Illinois 61081, the sole bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with HALO Branded Solutions Inc., 1500 Halo Way, Sterling, Illinois 61081 to provide health education materials for the Department of Health and Community Wellness, which bidder’s bid was received on the advertised due date and determined to be responsive and responsible in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during its term. For any and all expenditures against this contract, a certification of availability of sufficient funds shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2025 Budget/Health and Community Wellness- NW-011-120-1208-83110-B2025/NW-051-G25-5H5K0-83110-B2025.
5. The contract amount shall not exceed Ten Thousand Dollars and Zero Cents ($10,000.00) for the twenty-four (24) consecutive month-period commencing on the date upon which the contract is fully executed.
6. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with HALO Branded Solutions Inc., 1500 Halo Way, Sterling, Illinois 61081 to provide health education materials for the Department of Health and Community Wellness. The contract amount shall not exceed Ten Thousand Dollars and Zero Cents ($10,000.00) for the twenty-four (24) consecutive-month period to commence upon the date the contract is fully executed.