Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T-0200
Purpose: Mailroom Equipment, Accessories, Supplies and Maintenance
Entity Name(s)/Address(s): Pitney Bowes Inc., 3001 Summer St. Stamford, Ct 06926
Contract Amount: $100,000.00
Funding Source: 011-190-1902 (various accounts and budget years) All allowable and approved Public Safety Grants and Capital
Contract Period: April 15, 2025 through April 14, 2026, inclusive of extensions by the State
Contract Basis: ( ) Bid ( x ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This resolution will authorize the City Department of Public Safety to acquire mailroom equipment, accessories, supplies and maintenance from Pitney Bowes, Inc a vendor authorized under State Contract T0200, sub-contract #41258
body
WHEREAS, N.J.S.A. 40A: 11-12 authorizes the purchase of goods and services by local contracting units without advertising for bids where such goods and services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of Treasury; and
WHEREAS, the City of Newark (“City”), through its Purchasing Agent, QPA, wishes to utilize State Contract T-0200 - Mailroom Equipment, Accessories, Supplies and Maintenance to purchase mailroom equipment, accessories and supplies and maintenance services from Pitney Bowes Inc., 3001 Summer Street, Stamford, Connecticut 06926, an authorized vendor under said state contract; and
WHEREAS, the purchase of goods/services by local contracting under a state contract constitutes a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq.; and
WHEREAS, pursuant to N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.29, all Cooperative Purchasing Program participants are responsible for ensuring that the purchase orders issued reflect the correct contract item pricing and that payment is processed accordingly; and
WHEREAS, the City Department of Public Safety, wishes to utilize state contract #41258 for the purchase of Mailroom Equipment, Accessories, Supplies and Maintenance from Pitney Bowes Inc. up to an amount not to exceed $100,000.00; and
WHEREAS, the availability of funds shall be certified by the Chief Financial Officer whenever purchase orders are issued pursuant to aforementioned state contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Purchasing Agent, QPA is hereby authorized to utilize State T- 0200- Mailroom Equipment, Accessories, Supplies and Maintenance, to purchase mailroom equipment, accessories and supplies and maintenance services from Pitney Bowes Inc., 3001 Summer Street, Connecticut 06926, an authorized vendor thereunder by virtue of approved contract #41258.
2. The contracts authorized by this Resolution shall be for the period from April 15, 2025 through April 14, 2026, inclusive of any extensions by the State.
3. All Purchase Orders and related documentation shall be in accordance with the relevant State of New Jersey contract Standard Terms and Conditions, Method of Operation and Third-Party Agreement (if applicable).
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16.
5. This contract is awarded as an open-end contract pursuant to N.J.A.C. 5:30-5.5(b)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00).
6. This contract complies with the State of New Jersey Local Unit Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., as a contract awarded pursuant to a fair and open procedure.
7. If required by state law the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This resolution ratifies and authorizes the Purchasing Agent, QPA, to utilize the State Term Contract T-0200 to purchase from Pitney Bowes Inc., an authorized vendor thereunder, mailroom equipment, accessories, and supplies and mailroom maintenance services for the period from April 15, 2025 through April 14, 2026, inclusive of extensions by the State, and at an amount not to exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00)