Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #M0002 Facilities Maintenance and Repair and Operations (MRO) and Industrial Supplies
Purpose: To purchase Facilities Maintenance and Repair and Operations (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities.
Entity Name(s)/Address(s): Grainger, 1001 Hadley Road, South Plainfield, New Jersey 07080
Contract Amount: Not to exceed $100,000.00
Funding Source: 2021 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83730-B2021
Contract Period: Upon Municipal Council approval through June 30, 2023, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase Facilities Maintenance and Repair and Operations (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities.
body
WHEREAS, the City of Newark, through its Qualifies Purchasing Agent, QPA (the “City”), wishes to utilize State Contract #M0002 Facilities Maintenance and Repair and Operations (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.S.A. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #M0002 Facilities Maintenance and Repair and Operations (MRO) and Industrial Supplies, under Contract #19-FLEET-00566 for the Department of Water and Sewer Utilities upon approval of this Resolution by the Municipal Council, through June 30, 2023, inclusive of extensions by the State; and
WHEREAS, the City’s Qualified Purchasing Agent recommends the utilization of State Contract #M0002 Facilities Maintenance and Repair and Operations (MRO) and Industrial Supplies, under Contract #19-FLEET-00566 to purchase Facilities Maintenance and Repair (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities; and
WHEREAS, usage of this contract will provide Facilities Maintenance and Repair (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities at an amount not to exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #M0002 Facilities Maintenance and Repair & Operations (MRO) and Industrial Supplies, under contract #19-FLEET-00566, awarded to Grainger, 1001 Hadley Road, South Plainfield, New Jersey 07080 to purchase Facilities and Maintenance and Repair (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities, for the period commencing upon approval of this Resolution by the Municipal Council through June 30, 2023, inclusive of extensions by the State.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase are from Funding Source NW037-750-7502-83730. This contract shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator to utilize State Contract #19-FLEET-00566, awarded to Grainger, 1001 Hadley Road, South Plainfield, New Jersey 07080, to purchase Facilities Maintenance and Repair (MRO) and Industrial Supplies for the Department of Water and Sewer Utilities, for the period commencing upon approval of this Resolution by the Municipal Council through June 30, 2023, inclusive of extensions by the State, at an amount not to exceed $100,000.00.