Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To Provide Software/Hardware Equipment for the Safety of the City of Newark
Description: Military Camera Tower Upgrade
Entity Name(s)/Address(s): Best Enterprises, LLC., 6989 N. 55th Street, Suite D, Oakdale, Minnesota 55128
Contract Amount: Not to Exceed $72,000.00
Funding Source: 2016 Budget/ Department of Public Safety-Office of Emergency Management
Account Code Line:
NW051-G16-A16M0-71280-B2016
NW051-G16-A16M0-94210-B2016
Contract Period: Upon Municipal Council approval of this resolution for a date that shall not exceed July 31, 2018
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: December 4, 2017
Bids Solicited: Seven (7)
Bids Received: One (1)
The purchase orders and the authorizing resolution comprise the contract.
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WHEREAS, on December 4, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Military Camera Tower Upgrade to the Department of Public Safety-Office of Emergency Management, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on December 12, 2017, one (1) bid was received in response to this advertisement; and
WHEREAS, the Department of Public Safety - Office of Emergency Management, recommends that an award be made to Best Enterprises, LLC, the only responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation from the Department of Public Safety- Office of Emergency Management, that an award be made to Best Enterprises, LLC the only responsive and responsible bidder, and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meet the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are authorized to enter into a contract with Best Enterprises, LLC, is located at 6989 55th Street N. Suite D Oakdale, Minnesota 55125 and whose bid was received on the advertised due date and determined to be the only responsive responsible bid, in accordance with the bid specifications. The contract will be for the provision of software/hardware equipment for the safety of Newark citizens and the term of the contract will commence upon approval of this resolution by Municipal Council and will terminate on the date of complete delivery of the materials and/or services contracted for - a date that shall not exceed July 31, 2018.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. Funds for this purchase are encumbered on Purchase Orders # NW051 31969 from account NW051- G16- A16M0-71280- B2016 and NW051 31970 NW051-G16-A16M0-94210-B2016 covering the amount of the order. This contract shall not exceed Seventy-Two Thousand Dollars and Zero Cents ($72,000.00).
5. The Supervising Procurement Specialist, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into and execute a contract with Best Enterprises, LLC, for the provision of software/hardware equipment for the safety of the citizens of the City of Newark, at a cost not to exceed Seventy-Two Thousand Dollars and Zero Cents ($72,000.00), for a term commencing upon approval of this resolution by Municipal Council and terminating on the date of complete delivery of the materials and/or services contracted for a date that shall not exceed July 31, 2018.