Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Office Furniture and Installation (one-time purchase and installation service
Entity Name: Atlas Desk & Office Equipment Corp.
Address: 191 Central Avenue, Newark, New Jersey 07103
Contract Amount: Not to exceed $90,000.00
Funding Source: 2020 Budget/Department of Finance, Division of Tax Abatement and Special Taxes/NW045-20G-20A00-94710-B2020
Contract Period: One Time Purchase and Installation not to exceed the established purchase and installation period upon Municipal Council Approval
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
The Department of Finance/Division of Tax Abatement and Special Taxes to enter into a contract with a vendor to provide Office Furniture and Installation Services to the City of Newark.
Advertisement# 1:
Bids Downloaded: Thirty-Eight (38)
Bids Received: Two (2)
Bids Rejected: Two (2)
Advertisement# 2:
Bids Downloaded: Thirty-Seven (37)
Bids Received: Three (3)
Bids Rejected: One (1)
body
WHEREAS, on April 16, 2025, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Office Furniture and Installation for the Department of Finance/Division of Tax Abatement and Special Taxes, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access; and download capability to potential bidders; and
WHEREAS, on April 29, 2025, the Division of Central Purchasing received Two (2) bids for this solicitation; (1) Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103; (2) Paper Clip, Inc., P.O. Box 402, Wood Ridge, New Jersey 07075; and
WHEREAS, the Director of Finance requested rejection of the bids, due to revision of the specifications to add mandatory language; and
WHEREAS, on May 16, 2025, the City of Newark through its Purchasing Agent, QPA, advertised a new solicitation of bids for contractors to provide Office Furniture and Installation to the Department of Finance/Division of Tax Abatement and Special Taxes, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access; and download capability to potential bidders; and
WHEREAS, on May 30, 2025, the Division of Central Purchasing received Three (3) bids for this new solicitation; (1) Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103; (2) Paper Clip, Inc., P.O. Box 402, Wood Ridge, New Jersey 07075 and (3) W.B. Mason, 59 Centre Street, Brockton, MA 02301; and
WHEREAS, one bid was deemed non-responsive and defective, due to failure to adhere to the submission of the required Statement of Ownership Disclosure Form, pursuant to N.J.S.A. 52:25-24.2 (P.L.c.33, as amended by P.L. 2016, c.43) and N.J.S.A. 40A:11-23.2; and
WHEREAS, On June 4, 2025, the Director of the Department of Finance of recommended that a single award be made to: Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, being the overall responsive, responsible bidder; and
WHEREAS, after the review of the bids received and the recommendation provided by the Director of the Department of Finance, the Purchasing Agent, QPA concurs with the recommendation that a single award be made to: Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, being the overall responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and /or his designee, the Business Administrator and the Purchasing Agent, QPA are hereby authorized to enter into and execute a contract with Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103 to provide Office Furniture and Installation for the City of Newark, Department of Finance/Division of Tax Abatement and Special Taxes, whose bid was received on the advertised due date and determined to be the overall responsive, responsible bidder, in accordance with the bid specifications, for the one-time purchase and installation of the office furniture. The term of the contract will be established for a period not to exceed the timeframe required for the purchase and installation, upon Municipal Council Approval.
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. Attached is a Certification of Funds from the Director of Finance, which states that there are sufficient funds in the amount of Ninety Thousand Dollars and Zero Cents ($90,000.00) for the purpose set forth herein above and the line appropriation which shall be charged is as follows: Funding Codes NW045-20G-20A00-94710-B2020.
5. The Purchasing Agent, QPA shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, and the Purchasing Agent, QPA to enter into and execute contract with Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103 to provide a one-time Office Furniture purchase and Installation, of Office Furniture for the City’s Department of Finance/Division of Tax Abatement and Special Taxes, at a cost not to exceed $90,000.00 upon complete delivery and Installation for a period to be determined upon Municipal Council approval, the delivery and installation start date commencing upon contract execution.