Title
Dept/ Agency: Public Works
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Acceptance of Grant Funds
Purpose: Clean Community Grant 2015
Entity Name: Department of Public Works
Entity Address: 920 Broad Street, Newark, New Jersey, 07102
Grant Amount: $432,292.46
Funding Source: State of New Jersey Clean Communities Entitlement Program
Total Project Cost: $432,292.46
City Contribution: $0.00
Other Funding Source/Amount: $0.00
Contract Period: January 1, 2015 through June 30, 2016, inclusive of any extensions granted by the State
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
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WHEREAS, the Clean Communities Act, N.J.S.A. 13:1E-217 et seq. (“Act”), established a grant fund, entitled the “Clean Communities Entitlement Program” and administered by the New Jersey Department of Environmental Protection (“NJDEP”), from which grants may be made to municipalities in order to encourage increased anti-litter campaigns; and
WHEREAS, the City of Newark is eligible, without application, to receive an annual grant under the Act to create or to supplement an existing litter reduction program within the municipality; and
WHEREAS, the City of Newark desires to further the public interest by obtaining funding from the “Clean Communities Entitlement Program” with the intent of the Act to use the grants to develop new municipal anti-litter programs and to continue and expand existing programs; and
WHEREAS, in order to receive Clean Communities Entitlement Program funds, municipalities are required to plan and implement a program which combines the elements of litter clean-up and removal, enforcement of litter related laws and ordinances, litter abatement, public information and education, and encourage the proper handling of solid waste; and
WHEREAS, the City of Newark has implemented such a program; and
WHEREAS, it is the desire of the City of Newark to continue said program in order to provide a clean, litter free environment for its citizens; and
WHEREAS, the Clean Communities Entitlement Program does not require a grant application or NJDEP approval in order to obtain a grant award; and
WHEREAS, the City of Newark has been awarded a grant in the amount of $432,292.46 from the Clean Communities Entitlement Program for programs of litter pick up and removal as well as for abatement of graffiti, for the period commencing on January 1, 2015 and terminating on June 30, 2016, with no expenditure of City funds or resources required; and
WHEREAS, the Director of the Department of Public Works is requesting an extension of time to expend the grant funds; and
WHEREAS, the Mayor and/or the Director are authorized to expand the grant funds through any extension of time granted by the state.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The acceptance of the grant award in the amount of $432,292.46 from the Clean Communities Entitlement Program (a copy of the check is attached hereto and made a part hereof) is hereby authorized and ratified from May 14, 2015 to the date of adoption of this authorizing resolution.
2. The Director of the Department of Public Works is authorized to submit a letter to the State of New Jersey requesting an extension of time to expend the grant funds from the State of New Jersey until December 31, 2017.
3. The Mayor and/or his designee, the Director of the Department of Public Works, are hereby authorized to enter into and execute such grant documents as required to receive and expend the grant award in the amount of $432,292.46 for programs of litter pickup and removal as well as for abatement of graffiti, for the period commencing January 1, 2015 and terminating on June 30, 2016, in addition to any extension of time to expend the grant award granted by the State of New Jersey (a copy of the Clean Communities Entitlement Program Fact Sheet is attached hereto and made a part hereof).
4. The Municipal Council hereby ratifies its authorization to execute such grant documents from the date of their submission to the date of adoption of this authorizing Resolution.
5. The Department of Public Works will be responsible for the Clean Community Program’s implementation, and the Director of the Department of Public Works is hereby designated as the Clean Community Coordinator.
6. No municipal funds are required for receipt or acceptance of the grant award.
7. The Director of the Department of Public Works shall file a fully executed copy of the grant award letter, the grant agreement, and any other associated grant documentation in the Office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Public Works, to enter into and execute an agreement for the acceptance of grant funds in the amount of $432,292.46 from the Clean Communities Entitlement Program for programs of litter pick up and removal as well as for abatement of graffiti, for the period commencing on January 1, 2015 and terminating on June 30, 2016 unless an extension is given by the State of New Jersey. This resolution further ratifies and authorizes the Director of Public Works to submit a letter to the NJDEP requesting an extension of time to expend the above grant funds from the NJDEP until December 31, 2017. No municipal funds are required for the receipt or acceptance of the grant award.