Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( X ) Amending
Type of Service: Use of State Contract(s) # M0483 - Computer Equipment, Peripherals and Related Services
Purpose: To amend Resolution No. 7R1-e May 22, 2024 for the purchase of Computer Equipment, Peripherals and Related Services for the Department of Administration, Office of Information Technology.
Entity Name(s)/Address(es): Dell Marketing, L.P., One Dell Way, Round Rock, Texas 78682
Contract Amount: Not to Exceed $4,200,000.00
Funding Source: 2024/2025 Budget/Department of Administration, Office of Information Technology/NW011-030-0306-94210, NW011-030-0306-71450/94210 and 045-25A-25B03-94710-B2025
Contract Period: Upon Municipal Council approval through June 30, 2027, inclusive of any extensions granted by the State.
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution amends Resolution No. 7R1-e, adopted May 22, 2024, to provide additional funding sources, to increase the contract authorization by $2,750,000.00, for a revised total contract amount not to exceed $4,200,000.00, and to authorize additional funding sources for the purchase of Computer Equipment, Peripherals and Related Services.
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WHEREAS, the Municipal Council of the City of Newark adopted Resolution 7R1-e on May 22, 2024, authorizing the City of Newark ("City"), through its Interim Purchasing Agent, to utilize State Contract #M0483, Master Blanket 24-TELE-71883, with Dell Marketing, L.P., One Dell Way, Round Rock, Texas 78682, to purchase Computer Equipment, Peripherals and Related Services for the Department of Administration, Office of Information Technology; and
WHEREAS, N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29 authorize local contracting units to purchase goods and services under contracts awarded by the State of New Jersey without advertising for bids; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.29, Cooperative Purchasing Program participants are responsible for ensuring that purchase orders reflect the correct contract pricing and that payment is processed accordingly; and
WHEREAS, the Department of Administration, Office of Information Technology requires additional funding to continue purchasing Computer Equipment, Peripherals and Related Services through the State Contract; and
WHEREAS, the City desires to amend Resolution 7R1-e, adopted May 22, 2024, by increasing the contract authorization by Two Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($2,750,000.00), thereby increasing the total contract amount from One Million Four Hundred Fifty Thousand Dollars and Zero Cents ($1,450,000.00) to Four Million Two Hundred Thousand Dollars and Zero Cents ($4,200,000.00), and extending the contract period through June 30, 2027, inclusive of any extensions granted by the State; and
WHEREAS, funding for this contract shall be charged to the following budget accounts, subject to the availability and certification of funds: NW011-030-0306-94210, NW011-030-0306-71450/94210, 045-25A-25B03-94710-B2025 and any additional appropriations that may become available for this purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution No. 7R1-e, adopted on May 22, 2024, is hereby amended to increase the contract authorization with Dell Marketing, L.P., One Dell Way, Round Rock, Texas 78682, under State Contract #M0483, Master Blanket 24-TELE-71883, by Two Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($2,750,000.00) and provide additional funding sources for the purchase of Computer Equipment, Peripherals and Related Services for the Department of Administration, Office of Information Technology.
2. The total contract amount is hereby increased from One Million Four Hundred Fifty Thousand Dollars and Zero Cents ($1,450,000.00) to an amount not to exceed Four Million Two Hundred Thousand Dollars and Zero Cents ($4,200,000.00).
3. The contract period is hereby extended through June 30, 2027, inclusive of any extensions granted by the State.
4. All purchases, purchase orders and related documentation shall continue to comply with the applicable State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, where applicable.
5. There shall be no advance payments under this contract in accordance with N.J.S.A. 40A:5-16.
6. This Contract shall remain an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed prior to the issuance of each purchase order and charged against the following funding sources: NW011-030-0306-94210, NW011-030-0306-71450/94210 and 045-25A-25B03-94710-B2025. This Contract, as amended, shall not exceed Four Million Two Hundred Thousand Dollars and Zero Cents ($4,200,000.00).
7. This Contract complies with the Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Process.
8. Except as expressly amended herein, all other terms and conditions of Resolution 7R1-e, adopted May 22, 2024, shall remain in full force and effect.
9. The Qualified Purchasing Agent shall file a duly executed copy of this Amending Resolution in the Office of the City Clerk.
STATEMENT
This Resolution authorizes and amends Resolution 7R1-e, adopted May 22, 2024, by increasing the contract authorization with Dell Marketing, L.P. under State Contract #M0483, Master Blanket 24-TELE-71883, by Two Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($2,750,000.00), for a revised contract amount not to exceed Four Million Two Hundred Thousand Dollars and Zero Cents ($4,200,000.00), and authorizes additional funding sources for the purchase of Computer Equipment, Peripherals and Related Services for the Department of Administration, Office of Information Technology.