Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Emergency Repair of Sewers Contract 01-WS2015
Entity Name: Montana Construction Corp., Inc.
Entity Address: 80 Contant Avenue, Lodi, New Jersey 07644
Contract Amount: Not to Exceed $1,849,900.00
Funding Source: Department of Water and Sewer Utilities Budget
Contract Period: 730 calendar days commencing on a date to be specified on a written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Ten (10)
Bids Received: Five (5)
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WHEREAS, the Department of Water and Sewer Utilities solicited ten (10) bid proposal packages from prospective vendors on its established bid list; and
WHEREAS, the City of Newark advertised Emergency Repair of Sewers Contract 01-WS2015 on December 22, 2014, to perform emergency repair of the existing sewer system on an as needed basis, and on January 9, 2015, five (5) bids were received for said project in accordance with the Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, the lowest responsible bid was submitted by Montana Construction Corp., Inc., 80 Contant Avenue, Lodi, New Jersey 07644, in the amount of $1,849,900.00; and
WHEREAS, Montana Construction Corp., Inc.'s bid was reviewed by the City of Newark's Department of Water and Sewer Utilities and was found to be a responsible bid and responsive to the bid specifications, and accordingly the Director of the Department of Water and Sewer Utilities recommends that Contract 01-WS2015 be awarded to Montana Construction Corp., Inc., 80 Contant Avenue, Lodi, New Jersey 07644, in the amount not to exceed $1,849,900.00, for a period of 730 calendar days, commencing on a date to be specified on a written Notice to Proceed; and
WHEREAS, the Mayor of the City of Newark signed into law Executive Order Number MEO-07-0001 (hereinafter "Pay-to-Play Executive Order"), which requires reporting of political contributions to Newark Municipal Candidates and prohibits certain political contributions during the duration of the contract; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open contract pursuant to N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute Contract 01-WS2015 Emergency Repair of Sewers with Montana Construction Corp., Inc., 80 Contant Avenue, Lodi, New Jersey 07644, in the amount not to exceed $1,849,900.00, for a period of 730 calendar days, commencing on a date to be specified on a written Notice to Proceed.
2. Pursuant to N.J.A.C. 5:30-5.5(d)1(ii) (multi-year contracts), attached hereto is a partial Certification of Funds, which states the funds in the amount of $100,000.00, are available in the 2015 Temporary Budget under Business Unit NW038, Department ID 800, Division/Proj. 8007, Account# 71970, and which shall be filed along with the original resolution in the Office of the City Clerk. The remainder of the funding for this contract is subject to appropriation of legally sufficient funds. Immediately after the final budget adoption, a Certification of Funds shall be prepared for the remaining balance of contract work during 2015.
3. The Certifications of Funds from the City of Newark's 2016 and 2017 annual budgets shall be obtained for the balance of the contract amount by the Director of the Department of Water and Sewer Utilities and shall be filed with the original resolution in the Office of the City Clerk. Each such Certification of Funds shall be for an amount not less than the total value of all work or services to be performed by Montana Construction Corp., Inc., during the respective budget year.
4. Notwithstanding anything to the contrary herein, the contract shall be subject to the availability and appropriation annually of sufficient funds as may be required to meet the City of Newark's obligations herein, and shall be subject to immediate termination in the absence thereof with no further obligation of the City of Newark. The contract shall contain a clause indicating the foregoing.
5. There shall be no amendment or change to the contract without approval by the Newark Municipal Council.
6. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
7. A fully executed copy of the contract and the Notice to Proceed shall be filed in the Office of the City Clerk by the Department of Water and Sewer Utilities.
8. This contract is being awarded pursuant to the fair and open procedures of the Pay-to-Play Law N.J.S.A 19:44A-20.5 and pursuant to the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-5 (1)(a)(i)), and is in compliance with Executive Order MEO-07-0001, effective March 31, 2007.
9. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute Contract 01-WS2015 Emergency Repair of Sewers with Montana Construction Corp., Inc., 80 Contant Avenue, Lodi, New Jersey 07644, in the amount not to exceed $1,849,900.00, for a period of 730 calendar days, commencing on a date to be specified on a written Notice to Proceed.