Title
Dept/ Agency: Water & Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Crane Maintenance and Repair Services
Entity Name: Permadur Industries, Inc. d/b/a. Sissco Material Handling
Entity Address: 186 US 206, Hillsborough, New Jersey 08844
Contract Amount: Not to exceed $50,000.00 for a period of two (2) years.
Funding Source: Department of Water and Sewer Utilities Budget Years 2015 through 2017
Contract Period: Two (2) years from the date of a Notice to Proceed issued by the Director of the Department of Water and Sewer Utilities
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Three (3)
Bids Received: Two (2)
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WHEREAS, the City of Newark, Department of Water and Sewer Utilities (“City” or Department”), is in need of a contractor to provide crane maintenance and repair services; and
WHEREAS, on February 26, 2015, pursuant to the public bidding process of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., the Department of Water and Sewer Utilities advertised, in a general circulation paper, for the receipt of sealed bids for Crane Maintenance and Repair Services; and
WHEREAS, three (3) prospective bidders requested Bid Specifications from the Department of Water and Sewer Utilities; and
WHEREAS, on March 19, 2015, the Department of Water and Sewer Utilities received sealed bids from two (2) contractors for the Crane Maintenance and Repair Services; and
WHEREAS, upon review of the bids submitted, the Department of Water and Sewer Utilities, determined that Permadur Industries, Inc. d/b/a Sissco Material Handling, 186 US 206, Hillsborough, New Jersey 08844, submitted the lowest responsive and responsible bid in compliance with the Local Public Contracts Law N.J.S.A. 40a:11-1 et seq.; and
WHEREAS, the Department of Water and Sewer Utilities reviewed the bids and found that the objectives of competitive bidding were achieved, that favorable bid prices were received, and that Permadur Industries, Inc. d/b/a. Sissco Material Handling, is a responsible contractor capable of executing the work in accordance with the bid specifications; and
WHEREAS, the City of Newark, Department of Water and Sewer Utilities, recommends that the contract be awarded to Permadur Industries, Inc. d/b/a Sissco Material Handling, 186 US 206, Hillsborough, New Jersey 08844, for Crane Maintenance and Repair Services, in a total amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), for a period of two (2) years from the date the Notice to Proceed issued by the Director of the Department of Water and Sewer Utilities; and
WHEREAS, this contract is being awarded pursuant to the fair and open procedures of the Pay-to-Play Law N.J.S.A. 19:44A-20.5 and pursuant to the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(a)(i)), and is in compliance with the City’s Pay-to-Play Reform Ordinance; and
WHEREAS, the award of this contract is necessary for the efficient operation of the City’s Water and Sewer Facilities and is in compliance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. and with the Fair and Open Process described in the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities is hereby authorized, on behalf of the City of Newark, to accept the bid received and execute a contract with Permadur Industries, Inc. d/b/a Sissco Material Handling, 186 US 206, Hillsborough, New Jersey 08844, for the total amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), for a period of two (2) years from the date of the Notice to Proceed issued by the Director of the Department of Water and Sewer Utilities.
2. This contract is awarded as an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against the contract, Certifications of Funds attesting to the availability of sufficient funds, as required by and pursuant to N.J.A.C. 5:30-5.5(b), shall be executed before a contractual liability is incurred each time an order is placed covering the amount of the order. The combined total amount of all orders placed against this contract shall be for an amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00) for a period of two (2) years.
3. It is the responsibility of the Director of the Department of Water and Sewer Utilities, or her/his designee, to ascertain the availability of sufficient funds before ordering maintenance and repair services covered by this contract. The Director of the Department of Water and Sewer Utilities, or her/his designee, shall insure that the services provided are performed in compliance with the specifications; furthermore, the Director, or her/his designee, shall provide the Municipal Council and the Business Administrator with appropriate monthly reports during the term of the contract.
4. There shall be no amendment or change to the contract without prior approval by the Municipal Council.
5. There shall be no advance payments made against the contract in accordance with N.J.A.C. 40A:516.
6. This Contract is being awarded pursuant to the fair and open procedures of the Pay-to-Play Law, N.J.S.A. 19:44A-20.5 and pursuant to the provisions oof the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(a)(i), and is in compliance with the City’s Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
6. The Director of the Department of Water and Sewer Utilities shall file the Notice to Proceed and a fully executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the bid and execute a contract with Permadur Industries, Inc. d/b/a Sissco Material Handling, 186 US 206, Hillsborough, New Jersey 08844, for the purpose of providing Crane Maintenance and Repair Services, for a combined total amount not to exceed $50,000.00. This contract shall be in effect for a period of two (2) years from the date of the Notice to Proceed issued by the Director of the Department of Water and Sewer Utilities.