Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Water Purification Chemical-Food Grade Granular Salt.
Entity Name(s)/Address(s): Veckridge Chemical Company, Inc., 60-70 Central Avenue, Kearny, New Jersey 07032
Contract Amount: Not to exceed $150,000.00
Funding Source: 2020 Budget/Department of Water and Sewer Utilities/NW037-750-7502-8323-B2020
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To provide the City of Newark with Water Purification Chemical-Food Grade Granular Salt for the water treatment plants.
Advertisement: January 29, 2019
Bids Solicited: Four (4)
Bids Received: One (1)
body
WHEREAS, on January 29, 2020, the City of Newark (the “City”), through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Water Purification Chemical-Food Grade Granular Salt for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing, also distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing, also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on February 20, 2020, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Director of Department of Water and Sewer Utilities recommended that a single award be made to Veckridge Chemical Co., Inc., 60-70 Central Avenue, Kearny, New Jersey 07032, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of Water and Sewer Utilities that a single award be made to: Veckridge Chemical Co., Inc., 60-70 Central Avenue, Kearny, New Jersey 07032; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with: Veckridge Chemical Co., Inc., 60-70 Central Avenue, Kearny, New Jersey 07032 to provide Water Purification Chemical-Food Grade Granular Salt to the City’s Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the sole responsive and responsible bidder.
2. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11.3(b).
3. There shall be no amendment or change of this contract without the approval of the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-8323-B2020 - Department of Water and Sewer Utilities. This contract shall not exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) for twenty-four (24) consecutive months for one (1) vendor.
6. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a contract with Veckridge Chemical Co., Inc., 60-70 Central Avenue, Kearny, New Jersey 07032, to provide Water Purification Chemical-Food Grade Granular Salt to the City’s Department of Water and Sewer Utilities, at a cost not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) for twenty-four (24) consecutive months for one (1) vendor.