Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide maintenance and repair services for the elevators.
Entity Name(s)/Address(s): Big Apple Elevator Service and Consulting, LLC, 244 5th Avenue, L222, New York, New York 10001
Contract Amount: Not to exceed $1,500,000.00
Funding Source: 2023 Budget/Department of Public Works, Division of Public Buildings/NW-011-060-0604-71660-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This bid contract provides for the maintenance and repair service for the elevators in the City of Newark buildings for the Department of Public Works, Division of Public Buildings.
Advertisement Date: October 31, 2023
Bids Downloaded: Fourteen (14)
Bids Received: One (1)
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WHEREAS, on October 31, 2023, the City of Newark through its Qualified Purchasing Agent (“QPA”) advertised to solicit bids for Maintenance and Repair: Elevators for the Department of Public Works, Division of Public Buildings as described in the bid proposal ; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on November 30, 2023, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Department of Public Works, Division of Public Buildings recommended that a single award be made to Big Apple Elevator Service & Consulting LLC, 244 5th Avenue L222, New York, New York 10001 based on being the only responsive and responsible bidder; and
WHEREAS, the QPA, concurs with the recommendation to award Big Apple Elevator Service & Consulting LLC, 244 5th Avenue L222, New York, New York 10001, the only responsive and responsible bidder ; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent (“QPA”), are hereby authorized to enter into and execute a contract with Big Apple Elevator Service & Consulting LLC, 244 5th Avenue L222, New York, New York 10001 to provide Maintenance and Repair: Elevators for the Department of Public Works, Division of Public Buildings, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence upon contract execution.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works NW-011-060-0604-71660-B2023. All services performed under this contract shall be paid by the agency requesting the service. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed One Million Five Hundred Thousand Dollars and Zero Cents ($1,500,000.00) for one (1) vendor for twenty-four (24) consecutive months with the start date commencing when the contract is fully executed.
5. The QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15c-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent, to enter into and execute a single award contract with Big Apple Elevator Service & Consulting LLC, 244 5th Avenue L222, New York, New York 10001 to provide Maintenance and Repair: Elevators for the Department of Public Works, Division of Public Buildings, at an amount not to exceed One Million Five Hundred Thousand Dollars and Zero Cents ($1,500,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.