Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T1480 - Janitorial Services Statewide #77110
Purpose: To utilize a state-approved vendor to provide janitorial services.
Entity Name(s)/Address(s): ACCSES NJ, 150 W. State Street, Suite 120, Trenton, NJ 08608
Contract Amount: Not to Exceed $500,000.00
Funding Source: 2025 Budget/Department of Health and Community Wellness/NW011-120-1201-71620-B2025
Contract Period: Upon approval by the Municipal Council and shall continue through June 30, 2026, inclusive of any extension by the State.
Contract Basis: ( ) Bid (X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will utilize state-approved vendors and authorized distributors to provide janitorial services for the City’s Department of Health and Community Wellness.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids, when such goods and services are procured under a contract authorized by the Division of Purchase and Property, Department of the Treasury on behalf of the State of New Jersey; and
WHEREAS, the Qualified Purchasing Agent of the City of Newark has reviewed and confirmed the applicability and validity of State Contract T1480 Janitorial Services Statewide #77110, and has recommended its use to the Municipal Council in accordance with N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29; and
WHEREAS, the Purchasing Agent of the City recommends the utilizing State Contract T1480 Janitorial Services Statewide #77110 to enter into an agreement with ACCSES NJ, 150 W. State Street, Suite 120, Trenton, NJ 08608, an authorized vendor thereunder, to provide janitorial services for the City’s Health and Community Wellness Department; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor, and that identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from City of Newark Department of Health and Community Wellness account code: NW011-120-1201-71620-B2025.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Purchasing Agent, are hereby authorized to utilize State Contract T1480 Janitorial Services Statewide #77110 to enter into an agreement with ACCSES NJ, 150 W. State Street, Suite 120, Trenton, NJ 08608 to provide janitorial services for the City of Newark Health and Community Wellness Department.
2. The contract authorized by this Resolution shall commence upon approval by the Municipal Council through June 30, 2026, inclusive of any extension by the State.
3. The terms and conditions of all purchases hereunder shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable.
4. This contract shall not exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW011-120-1201-71620-B2025.
5. There shall be no amendments of this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Purchasing Agent to utilize State Contract T1480 Janitorial Services Statewide #77110 to enter into an agreement with ACCSES NJ, 150 W. State Street Suite 120 Trenton, NJ 08608 to provide janitorial services for the City of Newark Health and Community Wellness Department at an amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00). Effective period shall commence upon Council approval through June 30, 2026, inclusive of any extension by the State. The Qualified Purchasing Agent has reviewed and confirmed that this procurement complies with all applicable laws and formally recommends its approval by the Municipal Council.