Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide services for Interpretation and document Translation
Entity Name(s)/Address(s): Various, as described below
Contract Amount: $990,600.00
Funding Source: 2024 Budget /Department of Public Safety, Division of Police NW011-190-1902-71020-B2024
Office of the Mayor / Municipal Court NW011-010-0107-B2024
Health Department / Surveillance and Prevention NW011-120-1208-71280 B2024
Health Department / Medical Care Services/ Project for Trust.
NW026 46545 - B2024
Health Department / Health Fiscal NW011-120-1203-71280-B2024
Health Department / Wic / NW 051- G23 - H230D - 7151 - B2024
Health Department / Environmental Health-Lead NW051- G23- 2H23F -72090 - B2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months.
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( X ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Names/Addresses:
1. Ad Astra Inc., 8701 Georgia Ave. Silver Spring, MD 20910
2. Effectiff LLC, 11820 Miramar Parkway, Ste 125 Miramar, FL 33025
3. Language Arts LLC, 19860 Plummer Street Suite 200 North Chatsworth, CA 91311
4. Geneva Worldwide Inc., 256 West 38th Street, 10th Floor, New York, NY 10018
5. Baystate Interpreters Inc., 55 Lake St, Ste. 300, Gardner, MA 01440
6. Global Impact Group LLC, 887 Washington St., Ste B., Raleigh, NC 27605
Additional Information:
Advertisement Date: July 17, 2024
Bids Downloaded: Forty-Six (46)
Bids Rejected: None (0)
Bids Received: Thirteen (13)
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WHEREAS, on July 17, 2024 the City of Newark, through its Interim Purchasing Agent (the “City”) advertised to solicit bids for contractors to provide services for Interpretation and Document Translation for the Department of Public Safety Division of Police, Department of Health Community Wellness, and the Municipal Court, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement website to provide broader access and download capability to potential bidders; and
WHEREAS, on August 1, 2024 the Division of Central Purchasing received Thirteen {13} bids in response to this advertisement; and
WHEREAS, the Purchasing Agent concurs with the recommendations from the Department of Public Safety, Division of Police; the Municipal Court; and the Department of Health and Community Wellness, that a multi-award be made to the following vendors: Ad Astra Incorporate, Effectiff LLC, eTranslation Services, Language Arts LLC, Stillman Solutions team d/b/a Language Solutions Team, Geneva Worldwide Incorporate, Baystate Interpreters Incorporate, and Global Impact Group LLC, being the lowest, responsive, and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding the same bid pricing until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding, in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of a Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Business Administrator, are hereby authorized to enter into and execute contracts with the following vendors:
1. Ad Astra Inc., 8701 Georgia Ave. Silver Spring, MD 20910
2. Effectiff LLC, 11820 Miramar Parkway, Suite 125, Miramar, FL 33025
3. Language Arts LLC, 19860 Plummer Street, Suite 200 North Chatsworth, CA 91311
4. Geneva Worldwide Inc., 256 West 38th Street 10th Floor, New York, NY 10018
5. Baystate Interpreters Inc., 55 Lake Street, Suite. 300, Gardner, MA 01440
6. Global Impact Group LLC, 887 Washington Street., Suite B., Raleigh, NC 27605
Bid packages from the above bidders were received on the advertised due date and they were determined to be the lowest responsible and responsive bidders, in accordance with the bid specifications. Pursuant to N.J.S.A. 40A:11-15, the term of the contracts will be for a period not to exceed twenty-four (24) consecutive months, which will commence on the date the contracts are executed, at a total cost not to exceed ($990,600.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Pursuant to N.J.A.C. 5:30-5.5(d) (2) funds for 2026 and subsequent years are contingent upon budget appropriations.
These are open-ended contracts to be used as needed during the stipulated period; thus, for all associated expenditures a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a liability is incurred from Account Codes: NW011-190-1902-71020-B2024, NW011-010-0107-B2024, NW011-120-1208-71280, NW011-120-1203-71280-B2024, NW026 46545 - B2024, NW 051- G23 - H230D - 7151 - B2024 and NW051- G23- 2H23F -72090 - B2024
4. The total contract amount for the contracts authorized in Paragraph 1 above shall not exceed Nine Hundred Ninety Thousand Six Hundred Dollars and Zero Cents ($990,600.00) for a period not to exceed twenty-four (24) consecutive months. Said contracts may be expanded to include other City’s departments, on a need basis, if sufficient funds exist on their account codes for such a purpose.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contracts in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator, to enter into and execute contracts with the following vendors: Ad Astra Incorporate, Effectiff LLC, Language Arts LLC, Geneva Worldwide Incorporate, Baystate Interpreters Incorporate and Global Impact Group LLC to provide interpretation and documents translation services to the City’s Department of Public Safety, Division of Police; the Municipal Court; and the Department of Health and Community Wellness, at a cost not to exceed Nine Hundred Ninety Thousand Six Hundred Dollars and Zero Cents ($990,600.00), for a period not to exceed twenty-four (24) consecutive months from the date of contract execution.