Title
Dept/ Agency: Administration / Division of Central Purchasing
Action: ( ) Ratifying ( X ) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize a contractor under the Educational Services Commission of New Jersey (ESCNJ) Contract #ESCNJ 23/24-06 to provide paving services at Block 10, Lot 86 - 94 Arlington Street, Newark, NJ
Entity Name: Garden State Pavement Solutions, LLC.
Entity Address: 300 Commerce Drive, Tinton Falls, New Jersey 07753
Contract Amount: Not to exceed $300,000.00; Grant Budget/Department of Health and Community Wellness/NW050-050-G23-H230F-71280-B2023 2025
Budget 2025/ Department of Health and Community Wellness/NW011-011-120-1202-71620-B2025
Contract Period: Upon approval of the Municipal Council through June 30, 2026, inclusive of any extensions granted by the ESCNJ
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Cooperative Purchasing Agreement will provide paving services for the Department of Health and Community Wellness.
body
WHEREAS, on May 6, 2020, the City of Newark’s governing body adopted Resolution 7R1-f authorizing membership in the Education Services Commission of New Jersey (”ESCNJ”), 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Cooperative Pricing System under #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (”ESCNJ”), a locally recognized and accepted cooperative purchasing organization, maintains local Cooperative Agreement Contracts that are competitively awarded through which members can make advantageous purchases; and
WHEREAS, the ESCNJ pricing system was developed to utilize a competitive bidding process to make the procurement process more efficient and to provide cost savings to its members; and
WHEREAS, the system has offered the City of Newark the opportunity to participate in its Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the Department of Health and Community Wellness through a formal request to the City’s Purchasing Agent, expressed its desire to utilize Garden State Pavement Solutions LLC., 300 Commerce Drive, Tinton Falls, New Jersey 07753 an authorized vendor under the State of New Jersey Approved Co-op #65MCESCCPS - #ESCNJ 23/24-06 to provide Paving Services at a cost not to exceed Three Hundred Thousand Dollars($300,000.00) upon approval of this resolution by the Municipal Council through June 30 2026, inclusive of any contract extensions granted by ESCNJ; and
WHEREAS, the Qualified Purchasing Agent does not object to the request to utilize the Educational Services Commission of New Jersey contract #65MCESCCPS to provide Paving Services, according to the specifications of the Department of Health and Community Wellness; and
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent are authorized to enter into an agreement to provide paving services to the Department of Health and Community Wellness through the ESCNJ authorized vendor Garden State pavement Solutions, LLC., 300 Commerce Drive, Tinton Falls, New Jersey 07753. The agreement shall commence upon approval of this resolution through June 30, 2026, inclusive of any contract extensions, at a cost not to exceed Three Hundred Thousand Dollars, ($300,000.00).
2. All purchases orders and related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including the Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the Educational Services Commission of New Jersey #65MCESCCPS contract.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. Funds for the Paving Services to be provided are encumbered under Grant Budget/Department of Health and Community Wellness NW050-050-G23-H230F-71280-B2023 2025 and NW011-011-120-1202-71620-B2025. There shall be no advance payment on this contract, in accordance with N.J.S.A. 40A:5-16.
5. This contract complies with the Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and notices issued by the Office of the State Comptroller.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to procure paving services through ESCNJ authorized vendor, Garden State pavement Solutions LLC., 300 Commerce Drive, Tinton Falls, New Jersey 07753, to be utilized by the Department of Health and Community Wellness for the period commencing upon approval by the Municipal Council through June 30, 2026, inclusive of any contract extensions, at a cost not to exceed Three Hundred Thousand Dollars, ($300,000.00).