Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of the following State Vendor Contracts:
# A82925 Chas. A. Winner, Inc., d/b/a Winner Ford;
# 81327 Pro Gard;
# 81336 Whelen Engineer;
# 81335 Troy Products; and
# 81344 Emergency Accessories & Installation, Inc.
Purpose: Purchase of Police Vehicles and Associated Emergency Accessory Equipment
Entity Name(s)/Address(s):
- Chas. S. Winner Inc. d/b/a Winner Ford
250 Berlin Road, Cherry Hill, New Jersey 08034;
7988 Center Point Drive, Indianapolis, Indiana 46256;
Route 145 Winthrop Road, Chester, Connecticut 06412;
1024 South Vail Ave., Montebello, California 90640; and
- Emergency Accessories & Installation, Inc.
250 Haddonfield-Berlin Rd., Cherry Hill, New Jersey 08034
Contract Amount: Not to exceed $945,040.00
Funding Source: Police Dept. 2013 Federal Trust Fund and Outside Employment Vehicle Usage Fees / No City Budget Funds
Contract Period: Upon authorization by Municipal Council to October 24, 2013
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
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WHEREAS, the City of Newark, through its Purchasing Director, wishes to utilize State Term Contract T-2776, Police Vehicles: Sedans and Sport Utility Vehicles, and State Term Contract T-0106, Police and Homeland Security Equipment and Supplies - Statewide, to purchase certain police vehicles and associated emergency accessory equipment from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7: all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly; only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record; and cooperative purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the following State Vendor Contracts under the above-mentioned State Term Contracts, commencing with the adoption of this Resolution to October 31, 2013, inclusive of any subsequent extensions to the term of the contracts:
# A82925 Chas. A. Winner, Inc., d/b/a Winner Ford;
# 81327 Pro Gard;
# 81336 Whelen Engineer;
# 81335 Troy Products; and
# 81344 Emergency Accessories & Installation, Inc.
WHEREAS, the Purchasing Director recommends the utilization of the above State contract awards on the grounds that they provide police vehicles and associated emergency accessory equipment according to specifications required by the City of Newark; and
WHEREAS, the costs for the purchases of the police vehicles and associated emergency accessory equipment are not expected to exceed a total of $945,040.00; and
WHEREAS, usage of these contracts provide police vehicles and emergency accessory equipment required by the Police Department; and
WHEREAS, the Chief Financial Officer has certified to the availability of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize the following State Vendor Contracts to provide police vehicles and associated emergency accessory equipment for the period commencing from the adoption of this Resolution to October 24, 2013, inclusive of any subsequent extensions to the terms of the State contracts:
# A82925 Chas. A. Winner, Inc., d/b/a Winner Ford;
# 81327 Pro Gard;
# 81336 Whelen Engineer;
# 81335 Troy Products; and
# 81344 Emergency Accessories & Installation, Inc.
2. There shall be no amendment of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16.
4. The total cost for these contracts shall not exceed $945,040.00, inclusive of subsequent extensions to the terms of contracts by the State, and appropriate Certifications of Funds are attached hereto and made a part hereof.
5. These contracts comply with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as State contract awards and constitute fair and open procedures.
6. All purchases, purchase orders and documents shall be in accordance with the relevant State contracts and addendums and attachments thereto, including, but not limited to, the State of N.J. Standard Terms and Conditions, a copy of which is attached hereto and made a part hereof.
7. The Purchasing Director shall review all documents and price quotes submitted by the vendors to ensure that the terms and the prices in the quotes are consistent with the terms and prices in the relevant State contracts and the State Standard Terms and Conditions.
8. The Purchasing Director shall forthwith file duly executed copies of the contracts in the Office of the City Clerk.
9. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of these contracts to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the use of State Vendor Contract awards to: [1] Chas. A. Winner, Inc., d/b/a Winner Ford; [2] Pro Gard; [3] Whelen Engineer; [4] Troy Products; and [5] Emergency Accessories & Installation, Inc. The contracts are to be used to purchase police vehicles and associated emergency accessory equipment for the period commencing from the adoption of this Resolution to October 24, 2013, inclusive of any subsequent extensions to the terms of the State contracts, at a total cost not to exceed $945,040.00.