Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Renovation to the Department of Child and Family Well-Being, 94 William Street, Newark, New Jersey
Entity Name: Grafas Painting Contractors, Inc. (GPC, Inc.)
Entity Address: 20 E. Willow Street, Millburn, New Jersey 07041
Contract Amount: $437,300.00
Funding Source: Essex County Improvement Authority (ECIA) through the Bank of New York Mellon
Contract Period: One (1) year after the issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: Eight (8)
Bids Received: Four(4)
Contract #20-2012
body
WHEREAS, on February 19, 2013, the Department of Engineering, City of Newark, advertised for the receipt of sealed bids for Contract #20-2012, Essex County Improvement Authority Renovations to Department of Child and Family Well-Being, 94 William Street, Newark, New Jersey, pursuant to the Local Public Contracts Laws, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, the eight (8) contractors, who picked up bid packages for Contract #208-2012, Essex County Improvement Authority Renovations to Department of Child and Family Well-Being, 94 William Street, Newark, New Jersey, were invited to do a visual inspection of the building, on February 27, 2013; and
WHEREAS, on April 4, 2013, the scheduled date for the public opening of bids, four (4) bids were received; and
WHEREAS, after a review of the bids received, the Director of the Department of Engineering, has determined that it is in the best interest of the City of Newark to accept the bid proposal and execute Contract #20-2012, Renovations to Department of Child and Family Well-Being, 94 William Street, Newark, New Jersey, with the lowest responsible bidder, Grafas Painting Contractors, Inc.(GPC, Inc.), 20 E. Willow Street, Millburn, New Jersey 07041, in the total bid amount of $437,300.00 (Base Bid for $311,300.00 + Allowance + Items 2 and 3 + Alternates 1-5, for a total amount of $437,300.00).
NOW, THEREFORE, BE IT RESOVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor, and or his designee, the Director of the Department of Engineering, is hereby authorized on behalf of the City of Newark to accept the bid submitted by the lowest responsible bidder, Grafas Painting Contractors, Inc., 20 E. Willow Street, Millburn, New Jersey 07041, and execute Contract #20-2012, Essex County Improvement Authority Renovations to Department of Child and Family Well-Being, 94 William Street, Newark, New Jersey, for the amount not to exceed $437,300.00 (Base Bid + Allowance + Items 2-3 + Alternates 1-5).
- The term of the contract shall be one (1) year from the issuance from a written Notice to Proceed by the Director of the Department of Engineering.
- Pursuant to N.J.S.A. 40A:11-15(9), the term of this contract can be extended by a resolution of the Municipal Council for the time period authorized necessary to complete actual construction.
- No amendment or modification to this contract is allowed without prior Municipal Council approval.
- A fully executed copy of the contract and the Notice to Proceed shall be filed in the Office of the City Clerk by the Director, Department of Engineering or his designee.
- Funds for this contract in the amount of $437,300.00 shall be provided by the Essex County Improvement Authority (ECIA) through the Bank of New York Mellon and payments made for this project shall be monitored by the City of Newark, Department of Finance.
7. This contract was advertised and awarded in compliance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.
8. This public bidding process under the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; complies with Fair and Open process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and is in compliance with the City of Newark Executive Order and Pay-to-Play (MEO-0001-007).
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Engineering, to accept the bid submitted by the lowest responsible bidder, Grafas Painting Contractors, Inc., 20 E. Willow Street, Millburn, New Jersey 07041, and execute Contract #20-2012, Essex County Improvement Authority Renovations to Department of Child and Family Well-Being, 94 William Street, Newark, New Jersey, for an amount not to exceed $437,300.00 (Base Bid + Allowance + Items 2-3 + Alternates 1-5).