Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of Houston-Galveston Area Council Cooperative Contract #AM10-20 to purchase the Police Department Hope Van.
Entity Name: First Priority Emergency Vehicles, Inc.
Entity Address: 2444 Ridgeway Boulevard, Building 500, Manchester Township, New Jersey 08759
Contract Amount: Not to exceed $147,870.00
Funding Source: 2020 Budget/Department of Public Safety/NW051-G20-P20F0-B2020
Contract Period: July 26, 2021 through the date of delivery, no later than September 30, 2023
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This Cooperative Purchasing Agreement will provide for the purchase of the Newark Hope Van through the Houston-Galveston Area Council (“HGAC”), a national cooperative pricing system and Contract #AM10-20 for the City’s Department of Public Safety.
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WHEREAS, the Municipal Council of the City of Newark (the “City”) authorized the joining of the Houston-Galveston Area Council (“H-GAC”) by Resolution 7R1-c dated January 6, 2016; and
WHEREAS, the City in furtherance of its goals to search for lower costs, greater efficiency and improved product quality, wishes to enter into a contract for cooperative purchasing; and
WHEREAS, cooperative purchasing is an inclusive term used to describe all purchasing systems where two or more local contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law N.J.S.A. 40A:11-1et seq.; and
WHEREAS, the purchase of goods or services by two (2) or more contracting units increases proportionate saving in costs gained by an increased level of production; and
WHEREAS, the City, a sub-political body of the State of New Jersey is permitted to join Cooperative Purchasing Pricing Systems pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, the H-GAC, a nationally recognized and accepted cooperative purchasing organization, maintains National Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the H-GAC system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the City’s membership in H-GAC has been confirmed active; and
WHEREAS, the Department of Public Safety requested to utilize H-GAC Cooperative Contract #AM10-20 Ambulances, EMS & Other Special Service Vehicles to purchase the Newark Hope Van from First Priority Emergency Vehicles, Inc., 2444 Ridgeway Boulevard, Bldg. 500, Manchester Township, New Jersey 08759, at a cost not to exceed One Hundred Forty Seven Thousand Eight Hundred Seventy Dollars and Zero Cents ($147,870.00); and
WHEREAS, on August 18, 2023, the Division of Central Purchasing advertised the City’s intention to purchase the vehicle from First Priority Emergency Vehicles, Inc., under contract # AM10-20, for the Department of Public Safety (attached hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute an agreement under contract #AM10-20, to purchase the Newark Hope Van from First Priority Emergency Vehicles, Inc., 2444 Ridgeway Boulevard, Bldg. 500, Manchester Township, New Jersey 08759, under the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program, at a total cost not to exceed One Hundred Forty Seven Thousand Eight Hundred Seventy Dollars and Zero Cents ($147,870.00), for the period commencing upon approval of this resolution by Municipal Council until the date of complete delivery.
2. The Municipal Council hereby ratifies this agreement from July 26, 2021 to the date of adoption of this authorizing Resolution.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16.
5. The funds from this Agreement shall be paid from the following account code line: Department of Public Safety, Division of Police NW051-G20-P20F0-94320-B2020. This contract shall not exceed One Hundred Forty Seven Thousand Eight Hundred Seventy Dollars and Zero Cents ($147,870.00). The purchase order shall be filed along with the original Resolution in the Office of the City Clerk.
6. The Division of Central Purchasing, through the Purchasing Agent, QPA, shall ensure that the goods and/or services procured through the program comply with applicable laws of the State of New Jersey, Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., N.J.S.A. 52:34-6.2(b)(3) and all other provisions of the revised statutes of the State of New Jersey.
7. A duly executed copy of the Cooperative Purchasing Contract agreement between H-GAC and First Priority Emergency Vehicles, Inc. is provided herewith by the Purchasing Agent, QPA.
8. The Purchasing Agent, QPA, shall file a duly executed copy of the encumbering purchase order with this resolution, in the Office of the City Clerk.
9. This contract complies with Local Pay-to-Play, N.J.S.A. 19:44A-20.5 and constitutes a Fair and Open Procedure.
10. If required by State law, the City Clerk shall provide appropriate notice of award of this acquisition to the State Comptroller no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
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STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with First Priority Emergency Vehicles, Inc., 2444 Ridgeway Boulevard, Bldg. 500, Manchester Township, New Jersey 08759 for the purchase of the Newark Hope Van under the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing System contract #AM10-20 Ambulances, EMS & Other Special Service Vehicles, at a cost not to exceed One Hundred Forty Seven Thousand Eight Hundred Seventy Dollars and Zero Cents ($147,870.00) for the benefit of the Department of Public Safety, for the period commencing upon approval of this resolution by Municipal Council through the date of the complete delivery of the van, not to extend beyond September 30, 2023. This agreement is ratified from July 26, 2021 to the date of adoption of this authorizing resolution.