Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: Purchase of Ravo 5i Series Street Sweepers
Entity Name: Northeast Sweepers & Rentals Inc.
Entity Address: 16 Passaic Avenue, Unit #9, Fairfield, New Jersey 07004
Contract Amount: $1,304,715.00
Contract Period: Upon Municipal Council Approval through February 28, 2019
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Cooperative Purchasing Contract # KPN-201501-03
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WHEREAS, the City of Newark in furtherance of its goals to search for lower costs, greater efficiency and improved product quality, wishes to enter into an Inter-local Contract for Cooperative Purchasing; and
WHEREAS, cooperative purchasing is an inclusive term used to describe all purchasing systems where two or more local contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law N.J.S.A. 40A:11-1et seq.; and
WHEREAS, the purchase of goods or services by two or more contracting units increases proportionate saving in costs gained by an increased level of production; and
WHEREAS, the City of Newark, a sub-political body of the State of New Jersey is permitted to join Cooperative Purchasing Programs pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, the Keystone Purchasing Network (KPN), a nationally recognized and accepted cooperative purchasing organization, maintains National Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the Keystone Purchasing Network (KPN) system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the Keystone Purchasing Network (KPN) has offered the City of Newark the opportunity to participate in the Cooperative Purchasing System for the procurement of street sweepers; and
WHEREAS, the City of Newark desires to purchase goods and/or services from Northeast Sweepers and Rentals, Inc., Keystone Purchasing Network (KPN) contract #KPN-201501-03, to make the procurement process more efficient, to maximize buying power and to provide cost savings to the City overall.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to purchase from Northeast Sweepers and Rentals, Inc., 16 Passaic Ave., Unit #9, Fairfield, New Jersey 07004, under the Keystone Purchasing Network (KPN) Cooperative Purchasing Program, 5 (five) Ravo 5i Series Street Sweepers as follows: 3 (three) Sweepers at $229,355.24 and 2 (two) Sweepers at $248,324.64 which has a 3rd broom with weed cutter attachment. This authorization also provides for 5 (five) full service maintenance contracts.
2. Attached hereto are Certifications of Funds issued by the Director of Finance for the City of Newark, which states that there are available sufficient, legally appropriated funds for the purposes stated herein. The purchase is funded by Clean Community Grants and Municipal Tonnage fees, NW051. The cost for the 5 Sweepers is $1,184,715.00 and the cost of the service contracts is $2,000.00 per month per Sweeper at a cost of $10,000.00 per month and $120,000.00 per year with a total not to exceed amount of $1,304,715.00 for one year. (A copy of the Certification of Funds issued shall be filed in the Office of the City Clerk.)
3. The Division of Central Purchase through the Supervising Procurement Specialist, QPA, shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
4. A duly executed copy of the Cooperative Purchasing Contract is attached hereto to be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
5. If required by State law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the state Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and the Supervising Procurement Specialist, QPA, to purchase 5 (five) Ravo 5i Series Street Sweepers and 5 (five) Service Contracts, at a total cost of $1,304,715.00 from the Keystone Purchasing Network (KPN) Cooperative Purchasing Program, available through this National Cooperative Purchasing Program, for a period not to exceed February 28, 2019.