Title
Dept./ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #G2027 Mobile Agency Unit
Purpose: To purchase three (3) 2021 or newer LDV mobile medical units for the Department of Health and Community Wellness.
Entity Name(s)/Address(s): LDV Inc., 180 Industrial Drive, Burlington, Wisconsin 53105
Contract Amount: Not to exceed $1,340,940.00
Funding Source: 2020 and 2021 Budgets/Department of Health and Community Wellness/NW051-G20-2H290-94330-B2020NW051-G21-2H21S-94330-B2021/NW051-G20-ARP70-71910-B2021
Contract Period: Twelve (12) months upon Municipal Council approval inclusive of any extension by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To purchase three (3) 2021 or newer LDV mobile medical units model #S40MED-34945-20 for the Department of Health and Community Wellness.
Pursuant to N.J.S.A. 40A:11-2(21), this is a one-time purchase.
The Purchase Order is the contract.
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WHEREAS, the City of Newark (the “City”), through its Purchasing Agent, wishes to utilize State Contract #G2027 Mobile Agency Unit for the Department of Health and Community Wellness from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #G2027 Mobile Agency Unit, under Contract #A41772 to purchase three (3) 2021 or newer LDV mobile medical units model #S40MED-34945-20 for the Department of Health and Community Wellness, for twelve (12) months upon approval of this resolution by the Municipal Council, inclusive of any extensions by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of State Contract #G2027 Mobile Agency Unit, under Contract #A41772 to purchase three (3) 2021 or newer LDV mobile medical units model #S40MED-34945-20 for the Department of Health and Community Wellness; and
WHEREAS, usage of this contract will provide three (3) 2021 or newer LDV mobile medical units model #S40MED-34945-20 for the Department of Health and Community Wellness at a cost not to exceed One Million Three Hundred Forty Thousand Nine Hundred Forty Dollars and Zero Cents ($1,340,940.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #G2027 Mobile Agency Unit, which includes contract #A41772 awarded to LDV Inc., 180 Industrial Drive, Burlington, Wisconsin 53105 USA to purchase three (3) 2021 or newer LDV mobile medical units model #S40MED-34945-20, for the Department of Health and Community Wellness for the twelve (12) month period commencing upon approval of this resolution by the Municipal Council inclusive of any extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of these mobile medical units are from Funding Source: NW051-G20-2H290-94330-B2020NW051-G21-2H215-94330-B2021 & NW051-G20-ARP70-71910-B2021. This contract shall not exceed One Million Three Hundred Forty Thousand Nine Hundred Forty Dollars and Zero Cents ($1,340,940.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to utilize State Contract G2027 Mobile Agency Unit, which includes contract #A41772 awarded to LDV Inc., 180 Industrial Drive, Burlington, Wisconsin 53105 USA to purchase three (3) 2021 or newer LDV mobile medical units model #S40MED-34945-20 for the Department of Health and Community Wellness, for the period of twelve (12) months commencing upon approval of this resolution by the Municipal Council inclusive of extensions by the State, at a cost not to exceed $1,340,940.00.