Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T3063 Universal Truck, 19,500 lb. GVWR Crew Cab & Chassis, DRW, 4WD, with Various Bodies #24-FLEET-95503
Purpose: Utilize state approved vendor and their authorized distributors to purchase trucks, vehicles, auto body and parts
Entity Name(s)/Address(s): Route 23 Automall LLC, 1301 Route 23, Butler, New Jersey 07405
Contract Amount: Not to Exceed $589,560.00
Funding Source: 2024 Budget/Department of Public Works, Division of Motors/NW038-805-8053-94430-B2024 & NW038-805-8057-94330-B2024
Contract Period: Upon approval by the Municipal Council through
December 12, 2027, inclusive of any extensions by the State.
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will utilize State approved vendors and their authorized distributors to purchase trucks, vehicles, auto body, and parts for the City of Newark Department of Public Works, Division of Motors.
body
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when said goods and services were purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Purchasing Agent of the City of Newark recommends the utilization of State Contract T3063 Universal Truck, 19,500 lb. GVWR Crew Cab & Chassis, DRW, 4WD with Various Bodies to enter into a contract with Route 23 Automall LLC, 1301 Route 23, Butler, NJ 07405, an authorized vendor thereunder, to purchase trucks, vehicles, auto body and parts for the City of Newark Department of Public Works, Division of Motors; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from City of Newark Department of Public Works, Division of Motors account code: NW038-805-8053-94430-B2024 & NW038-805-8057-94330-B2024.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Purchasing Agent, are hereby authorized to utilize State Contract T3063 Universal Truck, 19,500 lb. GVWR Crew Cab & Chassis, DRW, 4WD, with Various Bodies to enter into a contract with Route 23 Automall LLC, 1301 Route 23, Butler, New Jersey 07405 to purchase trucks, vehicles, auto body and parts for the City of Newark Department of Public Works, Division of Motors.
2. The contract authorized by this Resolution shall be for the period commencing upon approval by the Municipal Council and ending on December 12, 2027, inclusive of any extension by the state.
3. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Methods of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Five Hundred Eighty-Nine Thousand Five Hundred Sixty Dollars and Zero Cents ($589,560.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW038-805-8053-94430-B2024 and NW038-805-8057-94330-B2024.
5. There shall be no amendments to this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and as a purchase pursuant to a State contract award, constitutes a fair and open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Purchasing Agent to utilize State Contract T3063 Universal Truck, 19,500 lb. GVWR Crew Cab & Chassis, DRW, 4WD, with Various Bodies to enter into a contract with Route 23 Automall LLC, 1301 Route 23, Butler, NJ 07405 to purchase trucks, vehicles, auto body and parts for the City of Newark Department of Public Works, Division of Motors. It is for an amount not to exceed $589,560.00 and is for the period commencing upon approval by the Municipal Council and ending on December 12, 2027, inclusive of any extension by the State.