Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of Federal Contract(s) # GS-07F007DA
Purpose: Purchase of Two (2) Evidence Collection Vehicles
Entity Name(s)/Address(s): Sirchie Acquisition Company, LLC.,
Sirchie Vehicles, 612 Gravelly Hollow Road, Medford, New Jersey 08055
Contract Amount: Amount not to exceed $108,008.46
Funding Source: Police Federal Justice Forfeiture Account NW026, Account line 46560, Budget B2017
Contract Period: Upon approval by Municipal Council - Complete delivery no later than November 30, 2020
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
One time purchase from Federal Contract(s) # GS-07F007DA - the purchase order as authorized by this resolution serves as the contract.
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WHEREAS, the City of Newark wishes to purchase Evidence Collection Vehicles, from an authorized vendor under Government Service Administration (GSA) Federally-Based Contracts; and
WHEREAS, P.L. 110-248, the Local Preparedness Acquisition Act, signed June 26, 2008, authorizes state and local governments to purchase from GSA: alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services; and
WHEREAS, the goods or services to be purchased through a Federally-Based Contract are not available under existing State contract(s); and
WHEREAS, the Department of Public Safety, recommends utilization of GSA schedule GS-07F-007DA with Sirchie Acquisition Company, LLC, 612 Gravelly Hollow Road, Medford, New Jersey 08055, to procure Evidence Collection Vehicles; and
WHEREAS, Sirchie Acquisition Company, LLC, 612 Gravelly Hollow Road, Medford, New Jersey 08055, is participating in a federal procurement program established by a federal department or agency and is the holder of General Services Administration Contract GS-07F-007DA; and
WHEREAS, the cost for the purchase of two (2) Evidence Collection Vehicles is not to exceed $54,004.23 each, inclusive of required open market items to complete the functionality of the vehicles, totaling $108,008.46 for two vehicles.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. The Mayor and or his designee, the Business Administrator and or the Supervising Procurement Specialist are, pursuant to P.L. 110-248, the Local Preparedness Acquisition Act, hereby authorized to procure two (2) Evidence Collection Vehicles from Sirchie Acquisition Company, LLC, 612 Gravelly Hollow Road, Medford, New Jersey 08055 to be delivered no later than November 30, 2020.
2. The cost for the purchase of an Evidence Collection Vehicle is $54,004.23 for each vehicle, inclusive of required open market items to complete the functionality of the vehicles, for a total amount not to exceed $108,008.46.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16.
5. Funds to procure the Evidence Collection Vehicles are encumbered on Purchase Order #2766, FUND NW026, ACCOUNT 46560, and BUDGET B2017 for $108,008.46. This contract shall not exceed $108,008.46.
6. This contract complies with New Jersey Delegated Purchase Authorization (DPA) Purchases and Contracts Via Federally-Based Programs, including but not limited to the U.S. General Services Administration (“GSA”).
7. The Supervising Procurement Specialist has attached hereto a duly executed copy of the GSA contract and the purchase order encumbering the funds to be filed in the Office of the City Clerk.
8. If required by the State Law, the City Clerk shall provide the appropriate notice of the authorization of this purchase, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizes the Mayor and or his designee, the Business Administrator and/or the Supervising Procurement Specialist, pursuant to P.L. 110-248, the Local Preparedness Acquisition Act, to procure usage of U.S. General Services Administration (“GSA”) contract schedule GS-07F-007DA with Sirchie Acquisition Company, LLC , 612 Gravelly Hollow Road, Medford, New Jersey 08055, to procure two (2) Evidence Collection Vehicles, upon complete delivery, not to exceed November 30, 2020 at a cost not to exceed $108,008.46.