Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide recreational equipment and supplies to the City
Description: Aquatic Uniforms, Equipment and Supplies
Entity Name(s)/Address(s): Original Watermen, Inc., 1198 Joshua Way, Vista, California 92081
Contract Amount: $100,000.00
Funding Source: 2018 Budget/Department of Recreation, Cultural Affairs and Senior Services
Account Code Line: NW011-060-0606-8384-B2018
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: September 19, 2017
Number of Bids Solicited: Four (4)
Number of Bids Received: Three (3)
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WHEREAS, on September 19, 2017, the City of Newark, through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Aquatic Uniforms, Equipment and Supplies, to the Department of Recreation, Cultural Affairs and Senior Services, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on October 5, 2017, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Director of Recreation, Cultural Affairs and Senior Services recommends that an award be made to Original Watermen, Inc. the lowest responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation from the Director of Recreation, Cultural Affairs and Senior Services that an award be made to Original Watermen, Inc. the lowest responsive and responsible bidder; and
WHEREAS, the bid submitted by JLMP Sporting Goods Corp. was rejected for failure to complete the mandatory Ownership Disclosure Statement form and not submitting the required catalog, price list, USB flash drive or CD as instructed on the price schedule.
WHEREAS, the bid submitted by Elifeguard, Inc. was also rejected for not submitting the required catalog, price list, USB flash drive or CD as instructed on the price schedules; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the recommended bidder consented to holding prices bid for consideration, until September 27, 2018; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Original Watermen, Inc., 1198 Joshua Way, Vista, California 92081, to provide Aquatic Uniforms, Equipment and Supplies to the City, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code line NW011-060-0606-8384-B2018, covering the amount of the order. This contract shall not exceed $100,000.00 for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Original Watermen, Inc., 1198 Joshua Way, Vista, California 92081, to provide Aquatic Uniforms, Equipment and Supplies to the City of Newark at a cost not to exceed $100,000.00 for a period to be established not to exceed two (2) years.