Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase aluminum Traffic Sign Blanks.
Entity Name(s)/Address(s):
1.) Lightle Enterprises of Ohio LLC, 22 East Springfield Street, P.O. Box 329, Frankfort, Ohio 45628
2.) National Highway Products, Inc, 301 Riverside Drive, Millville, New Jersey 08332
Contract Amount: Not to exceed $150,000.00
Funding Source: 2024 Budget/ Department Of Engineering / Division of Traffic Signals/NW-11-110-1107-83750-B2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract.
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: N/A
Additional Information:
To purchase aluminum Traffic Sign Blanks.
Advertisement Date: July 24, 2024
Number of Bids Downloaded: Nineteen (19)
Number of Bids Received: Two (2)
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WHEREAS, on July 24, 2024, the City of Newark through its Purchasing Agent, QPA (the “City”) advertised to solicit bids for vendors to provide Traffic Sign Blanks, Aluminum for the Department of Engineering, Division of Traffic and Signals (the “Department”); and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s Procurement Now Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the Procurement Now Portal, nineteen (19) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on August 8, 2024, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department reviewed the submitted bids from Lightle Enterprises of Ohio LLC, 22 East Springfield Street, P.O. Box 329 Frankfort, Ohio 45628 and National Highway Products Inc., 301 Riverside Drive Millville, New Jersey 08332, and recommends a dual award be made to both bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the said recommendation that dual award be made to Lightle Enterprises of Ohio LLC and National Highway Products Inc, the responsive and responsible bidders for Traffic Sign Blanks, Aluminum to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Director of the Department of Engineering, are hereby authorized to enter into and execute a contract with Lightle Enterprises of Ohio LLC, 22 East Springfield Street, P.O. Box 329, Frankfort, Ohio 45628 to receive line items: 8, 11, 19, 23, 34, 39, 54, 59, 60, and 61 for year one and year two and National Highway Products Inc, 301 Riverside Drive, Millville, New Jersey 08332 to receive line items: 1, 2, 3, 4, 5, 6, 7, 9, 10, 12, 13, 14, 15, 16, 17, 18, 20, 21, 22, 24, 25, 26,27, 28, 29, 30, 31, 32, 33, 35, 36, 37, 38, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 55, 56, 57, 58, 62, 63, 64 for year one and year two; to provide Traffic Signs Blanks, Aluminum for the City of Newark whose bids were received on the advertised due date and determined to be the responsive and responsible bidders per line item commodity per year.
2. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence upon a fully executed contract.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Engineering/ Division of Traffic and signals. This contract shall not exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) for twenty-four (24) consecutive months for two (2) vendors.
6. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Director of the Department of Engineering to enter into and execute contracts with Lightle Enterprises of Ohio LLC, 22 East Springfield Street, P.O. Box 329, Frankfort, Ohio 45628 and National Highway Products Inc, 301 Riverside Drive, Millville, New Jersey 08332 to provide aluminum Traffic Sign Blanks to the City of Newark at a contract amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) for two vendors not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract.