Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Hospital Surgical, and Related Medical Accessories
Entity Name(s)/Address(s):
1. Joint Force Contracting; 78 Strobe Court, Saint Augustine, Florida 32095
2. Apex Supply USA; 51 Bradhurst Avenue, Lakewood, New Jersey 08701
Contract Amount: Not to exceed $16,000.00
Funding Source: 2025 Budget/Health and Community Wellness/ NW011-120-1208-83240-B2025; NW057-G25-5H5KO-83240-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon contract execution
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Hospital Surgical, and Related Medical Accessories for the Department of Health and Community Wellness.
Advertisement Date: April 9, 2025
Bids Downloaded: Twenty-Four (24)
Bids Submitted: Three (3)
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WHEREAS, on April 9, 2025, the City of Newark through its Qualified Purchasing Agent(“Purchasing Agent”), advertised to solicit bids for Hospital Surgical and Related Medical Accessories for the Department of Health and Community Wellness, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, twenty-four (24) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on April 24, 2025, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the bid results were shared with the Department of Health and Community Wellness and the Director of the Department of Health and Community Wellness (“Department”) recommends that an award be made to Joint Force Contracting, 78 Strobe Court, Saint Augustine, Florida 32095, and Apex Supply USA. 51 Bradhurst Avenue, Lakewood, New Jersey 08701, being the lowest responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, concurs with the Department’s recommendation to award the Contract to Joint Force Contracting, 78 Strobe Court, Saint Augustine, Florida 32095 and Apex Supply USA, 51 Bradhurst Avenue, Lakewood, New Jersey 08701, the lowest responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute contracts with Joint Force Contracting, 78 Strobe Court, Saint Augustine, Florida 32095 and Apex Supply USA, 51 Bradhurst Avenue, Lakewood, New Jersey 08701 to provide Hospital Surgical, and Related Medical Accessories for the Department of Health and Community Wellness, which bids were received on the advertised due date and determined to be lowest responsive and responsible, in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of the Contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payments on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during its term. For any and all expenditures against this contract, a certification of availability of sufficient funds as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code 2025 Budget/Health and Community Wellness:NW011-120-1208-83240-B2025; NW057-G25-5H5KO-83240-B2025.
5. The Contract amount shall not exceed Sixteen Thousand Dollars and Zero Cents ($16,000.00) for the twenty-four (24) consecutive month-period commencing on the date upon which the contract is fully executed.
6. The Purchasing Agent, shall file a copy of the Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to enter into and execute contracts with Joint Force Contracting, 78 Strobe Court, Saint Augustine, Florida 32095 and Apex Supply USA, 51 Bradhurst Avenue, Lakewood, New Jersey 08701 to provide Hospital Surgical and Related Medical Accessories for the Department of Health and Community Wellness. The Contract amount shall not exceed Sixteen Thousand Dollars and Zero Cents ($16,000.00) for the twenty-four (24) consecutive-month period to commence upon the date the contract is fully executed.