Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide for the rental of parking spaces in a Lot or Garage.
Entity Name(s)/Address(s): J & L Parking Corp., of Roseland, New Jersey 07068
Contract Amount: Not to exceed $77,700.00
Funding Source: 2020 and 2021 Budget/Office of the City Clerk/NW011-025-0251-7161-B2020 and NW011-020-0201-7161-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract is to rent parking spaces for the Office of the City Clerk in a lot or garage near City Hall.
Partial Certification of Funds in the total amount of $38,850.00.
Advertisement Date: July 29, 2020
Bids Solicited: Four (4)
Bids Received: One (1)
body
WHEREAS, on July 29, 2020, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Rental of Parking Spaces in a Lot or Garage for the Office of the City Clerk as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on August 13, 2020, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the City Clerk recommended that a single award be made to J & L Parking Corp., of Roseland, New Jersey 07068, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the City Clerk that a single award be made to J & L Parking Corp., of Roseland, New Jersey 07068, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with J & L Parking Corp., of Roseland, New Jersey 07068, the only responsive and responsible bidder; to provide Rental of Parking Spaces in a Lot or Garage for the City of Newark, Office of the City Clerk, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed Seventy-Seven Thousand, Seven Hundred Dollars and Zero Cents ($77,700.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: the Office of the City Clerk NW011-020-0201-7161-B2021 and NW011-025-0251-7161-B2020. This contract shall not exceed Seventy-Seven Thousand, Seven Hundred Dollars and Zero Cents ($77,700.00), for a period to be established and not to exceed twenty-four (24) consecutive months to commence after fully executed contract for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with J & L Parking Corp., of Roseland, New Jersey 07068 to provide Rental of Parking Spaces to the Office of the City Clerk in a lot or garage near City Hall, at a cost not to exceed $77,700.00 for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon a fully executed contract.