Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract(s) #T3121 Software Reseller Services #20-TELE-01510
Purpose: Second Amendment to Resolution 7R1-d adopted May 18, 2022, as previously amended, to include the Department of Public Safety and increase the Contract Amount
Entity Name: Dell Marketing LP
Address: One Dell Way, Round Rock, Texas 78682
Contract Amount: Not to exceed $3,936,155.00
Funding Source: Budget/Department of Administration
Contract Period: Upon approval by the Municipal Council through May 24, 2027, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Resolution 7R1-d, adopted on May 18, 2022, authorized the utilization of State Contract T3121 Software Reseller Services for purchases of computer equipment, peripherals and related services and appliances for the Office of Information Technology in an amount not to exceed $2,500,000.00 through May 24, 2026, inclusive of any extensions by the State. The State has extended said contract to May 24, 2027.
Resolution 7R1-d 05/18/2022 was subsequently amended by Resolution 7R1-v 08/06/2025 to include the Law Department as a purchasing City department and to increase the contract amount by $36,155.00 to $2,536,155.00.
This second amendment to Resolution 7R1-d 05/18/2022 authorizes the Department of Public Safety to utilize State Contract T3121 Software Reseller Services #20-TELE-01510 and further increases the initial contract amount by $1,400,000.00, for a revised total contract amount not to exceed $3,936,155.00. All other provisions of the original Resolution, as amended, will remain unchanged.
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WHEREAS, on May 18, 2022, the Municipal Council adopted Resolution 7R1-d authorizing the City of Newark's Purchasing Agent to utilize State Contract T3121 Software Reseller Services to purchase from CDW Government, LLC, 230 North Milwaukee Avenue, Vernon Hills, Illinois 60061, and Dell Marketing LP, One Dell Way, Round Rock, Texas 78682, computer equipment, peripherals, related services and appliances, in an amount not to exceed Two Million Five Hundred Thousand Dollars and Zero Cents ($2,500,000.00); and
WHEREAS, Resolution 7R1-d was subsequently amended by Resolution 7R1-v adopted on August 06, 2025 to include the Law Department as a purchasing City agency and to increase the initial contract amount to Two Million Five Hundred Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($2,536,155.00); and
WHEREAS, the Department of Public Safety desires to purchase technology, software, equipment, peripherals, and related services under State Contract T3121 Software Reseller Services #20-TELE-01510; and
WHEREAS, the inclusion of the Department of Public Safety will further increase the initial contract amount by One Million Four Hundred Thousand Dollars and Zero Cents ($1,400,000.00), resulting in a new total not-to-exceed contract amount of Three Million Nine Hundred Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($3,936,155.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-d 05/18/2025, as amended by Resolution 7R1-v 0806/2025, is hereby further amended to include the Department of Public Safety as a City agency authorized to utilize State Contract T3121 Software Reseller Services #20-TELE-01510 with Dell Marketing LP, One Dell Way, Round Rock, Texas 78682 to purchase computer equipment, peripherals and related services and appliances.
2. The initial not-to-exceed contract amount authorized by Resolution 7R1-d 05/18/2022, and increased by Resolution 7R1-v 08/06/2025, is hereby further increased by One Million Four Hundred Thousand Dollars and Zero Cents ($1,400,000.00), bringing the total, initial not-to-exceed contract amount to Three Million Nine Hundred Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($3,936,155.00).
3. There shall be no amendment or change to the contract without approval of the Municipal Council by Resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2).
7. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract.
8. Funds for the purchase are available from the Department of Administration, Office of Information Technology, and the Law Department, under Budget/Department of Administration, Office of Information Technology/ NW045-21A-21A03-94710-B2021/NW045-21A-21A04-94710-B2021/NW045-21A-21A05-94710-B2021/NW045-21A-21A06-94710-B2021/NW045-21A-21A07-94710-B2021/NW051-G21-ARPFO-94710-B2021/NW051-G21-ARP40-94710-B2021/NW011-030-0306-71280-B2021/NW011-030-0306-71450-B2021/NW011-030-0306-83030-B2021; and NW011-030-0306-94210-B2021 and 011-190-1902 (Various Accounts and Budget Years), including all allowable and approved Public Safety Grant Funds and Capital Funds, subject to the certification of funds prior to the issuance of each purchase order.
9. A copy of this Resolution and the duly executed contract shall be filed with the Office of the City Clerk.
10. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This second amendment to Resolution 7R1-d adopted May 18, 2022 authorizes the Department of Public Safety to utilize State Contract T3121 Software Reseller Services #20-TELE-01510 with Dell Marketing LP to purchase computer equipment, peripherals and related services and appliances and increases the not-to-exceed contract amount by One Million Four Hundred Thousand Dollars and Zero Cents ($1,400,000.00). The revised total not-to-exceed contract amount is Three Million Nine Hundred Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($3,936,155.00). All other provisions of Resolution 7R1-d 05/18/2022 shall remain unchanged.