Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of Sourcewell Cooperative Contract Public Safety Video Surveillance #101223-AXN to purchase video surveillance equipment and supplies
Entity Name(s)/Address(s): Axon Enterprises, INC. 17800 North 85th Street Scottsdale, Arizona 85255
Contract Amount: Not to Exceed $2,000,000.00
Funding Source: 2025 Budget/Department of Public Safety NW026-46570-B2025
Contract Period: Commencing upon adoption by the Municipal Council through December 15, 2027, inclusive of any extensions granted by Sourcewell
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Resolution 7R1-c(AS) adopted on April 20, 2022, the City’s Municipal Council authorized membership in the Sourcewell Purchasing System.
This Resolution authorizes the City’s Department of Public Safety to utilize the Sourcewell Cooperative Contract #101223-AXN Public Safety Video Surveillance for the purchase of Video Surveillance Equipment and Supplies.
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WHEREAS, on April 20, 2022, the City Council adopted Resolution 7R1-c(as) authorizing the City of Newark’s (the “City’s”) Membership in the Sourcewell Cooperative, 202 12th Street Northeast, PO Box 219, Staples, Minnesota 56479 (“Sourcewell”),a nationally-recognized and accepted cooperative purchasing organization comprised of contracting units within the meaning of N.J.S.A. 52:34-6.2b(3); and
WHEREAS, N.J.S.A. 52:34-6.2b(3) and Local Finance Notice 2012-10 authorize New Jersey contracting units to purchase goods and services without public bidding under a nationally-recognized and accepted cooperative purchasing agreement where said agreement resulted from the utilization of a competitive bidding process by another contracting unit located either in New Jersey or in any other state; and
WHEREAS, Sourcewell a National Purchasing Cooperative, a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts competitively awarded through which members can make advantageous purchases; and
WHEREAS, the Department of Public Safety, desires to utilize Axon Enterprises, Inc., 17800 N 85th Street Scottsdale, Arizona 85255 (“Vendor”), an authorized vendor under New Jersey Approved Sourcewell Cooperative, for Public Safety Video Surveillance Contract#101223-AXN, to purchase Video Surveillance Equipment and Supplies at a cost not to exceed Two Million Dollars and Zero Cents ($2,000,000.00) to commence upon approval of this Resolution by the Municipal Council through December 15, 2027, inclusive of any contract extensions granted by Sourcewell; and
WHEREAS, said Contract was awarded pursuant to a competitive bidding process satisfying New Jersey’s Fair and Open Process criteria; and
WHEREAS, based on quotations obtained, the Division has determined that the contract will result in significant cost savings after all factors are considered, including the time and cost of a separate procurement process; and
WHEREAS, the Purchasing Agent does not object to the request of utilizing the Sourcewell Contract #101223-AXN to acquire Video Surveillance Equipment and Supplies, according to the specifications of the Department of Public Safety; and
WHEREAS, on August 12, 2025, the Division of Central Purchasing published notice of the City’s intention to enter into a contract with the Vendor, for the purchase to purchase video surveillance equipment and supplies for the Department of Public Safety (attached hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent are authorized to utilize Sourcewell Contract #101223-AXN with Axon Enterprises, INC. 17800 North 85th Street Scottsdale, Arizona 85255, (“Vendor”) to purchase video surveillance equipment and supplies for the Department of Public Safety at a cost not to exceed Two Million Dollars and Zero Cents ($2,000,000.00) for a period commencing upon adoption of this Resolution by Municipal Council and terminating on December 15, 2027, inclusive of any contract extensions.
2. The Qualified Purchasing Agent shall ensure that all purchases made pursuant to this Resolution comply with the Local Public Contracts Law. All purchase orders and related documentation shall be in accordance with the relevant Sourcewell Cooperative Contract, including the Standard Terms and Conditions, Method of Operation and Third-Party Agreements, if applicable, as contained in the Sourcewell Cooperative #101223-AXN Public Safety Video Surveillance contract.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. Attached hereto is a Partial Certification of Funds from the Director of the Department of Finance, which states that: 1) there are sufficient funds in the amount of One Million Dollars and Zero Cents ($1,000,000.00) for the purpose set forth herein above; and 2) that the line appropriations of the Official Budget which shall be charged is2026 Budget/Department of Public Safety NW026-46570-B2026.
5. There shall be no advance payments on the Contract, in accordance with N.J.S.A. 40A:5-16.
6. The Contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract awarded pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq.
7. The Director of the Division of Central Purchasing shall file a duly executed copy of the Contract along with a copy of this Resolution in the Office of the City Clerk, if applicable.
8.If required by State law, the City Clerk shall provide the appropriate Notice of Award of this Contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to utilize the Sourcewell Cooperative Contract #101223-AXN with Axon Enterprises, Inc. 17800 North 85th Street Scottsdale, Arizona 85255 to purchase video surveillance equipment and supplies for the Department of Public Safety for the period commencing upon adoption of this Resolution by Municipal Council through December 15, 2027, inclusive of any contract extensions granted by Sourcewell, at a cost not to exceed Two Million Dollars and Zero Cents ($2,000,000.00)