Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide First Aid Kits and Refills.
Entity Name(s)/Addresses:
1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081; and
2) United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232
Contract Amount: Not to exceed $148,800.00
Funding Source: 2019, 2020 and 2021 Budgets/Department of Public Safety, Division of Police/NW011-190-1902-83870 B2021/Department of Public Safety, Division of Fire/NW011-190-1903-83240 B2021/Department of Public Safety, OEM/NW011-190-1904- B2021/UASI Grant/NW051-G19-P194-83830-B2019/ UASI Grant/NW-051-G20-P20G0-83830-B2020/Department of Water and Sewer Utilities/NW037-750-7502-83830 B2021/Department of Public Works, Division of Sanitation/NW011-060-0605-83830-B2021/Department of Public Works, Division of Public Buildings/NW011-060-0604-83870-B2021/Department of Public Works, Division of Motors/NW011-060-0602-83830-B2021/Department of Engineering, Division of Traffic and Signals/NW011-110-1107-83010-B2021/Department of Recreation, Cultural Affairs and Senior Services, Director’s Office/NW011-160-1601-83240-B2021/Department of Recreation Cultural Affairs and Senior Services, Division of Recreation/NW011-160-1606-83240-B2021/Department of Recreation Cultural Affairs and Senior Services, Division of Cultural Affairs/NW011-160-1608-83240-B2021/Department of Recreation Cultural Affairs and Senior Services, Division of Senior Services/NW011-160-1609-83240-B2021and NW011-050-0502-83010-B2021/Department of Finance, Director’s Office/Grant, HDCW, Immunizations, S + P/NW051-G20-2HOQ0-83010/Grant, HDCW, Medical Care Services/NW051-G21-2H210B-83240
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the City’s Departments of Public Works; Public Safety. Divisions of Police, Fire, and OEM; Water and Sewer Utilities; Engineering, Division of Traffic and Signals; Recreation, Cultural Affairs and Senior Services; Finance, Division of Accounts and Control; Health and Community Wellness with First Aid Kits and Refills.
Advertisement: October 1, 2021
Bids Downloaded: Nineteen (19)
Bids Received: Zero (0)
Re-advertisement: October 27, 2021
Bids Downloaded: Twenty-Three (23)
Bids Received: Four (4)
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WHEREAS, on October 1, 2021, the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for contractors to provide First Aid Kits and Refills for the Departments of Public Works Division of Sanitation / Public Buildings and Motors, Water Sewer Utilities and Engineering Division of Traffic and Signals, Recreation Cultural Affairs and Senior Services, Finance, Public Safety/ Police/ Fire and OEM and Health and Community Wellness as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the Bid package on the City of Newark’s new electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on October 14, 2021, the Division of Central Purchasing did not receive any bids in response to this advertisement; and
WHEREAS, on October 27, 2021, the City of Newark through its Qualified Purchasing Agent, QPA, re-advertised to solicit bids for contractors to provide First Aid Kits and Refills for the Departments of Public Works Division of Sanitation / Public Buildings and Motors, Water Sewer Utilities and Engineering Division of Traffic and Signals, Recreation Cultural Affairs and Senior Services, Finance, Public Safety/ Police/ Fire and OEM and Health and Community Wellness as described in the attached bid proposal; and
WHEREAS, on November 18, 2021, the Division of Central Purchasing received Four (4) bids in response to this advertisement; and
WHEREAS, the Director of Finance and the Manager of Public Buildings recommended that a Dual Award be made to: Colonial Hardware Corporation, 33 Commerce Street, Springfield New Jersey 07081 and United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232; the lowest, responsive and responsible bidders per line item commodity; and
WHEREAS, the processing of this matter was delayed by the pandemic, authentication issues and staff changes; and
WHEREAS, the Qualified Purchasing Agent concurred with the recommendations from the Director of Finance and the Manager of Public Buildings that a Dual Award be made to: Colonial Hardware Corporation, 33 Commerce Street, Springfield New Jersey 07081 and United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232; the lowest, responsive and responsible bidders per line item commodity; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Qualified Purchasing Agent and/or the Business Administrator, are hereby authorized to enter into and execute a contract with: Colonial Hardware Corporation, 33 Commerce Street, Springfield New Jersey 07081 and United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232; the lowest, responsive and responsible bidders per line item commodity; to provide First Aid Kits and Refills for the City of Newark’s, Departments of Public Works Division of Sanitation / Public Buildings and Motors, Water Sewer Utilities and Engineering Division of Traffic and Signals, Recreation Cultural Affairs and Senior Services, Finance, Public Safety/ Police/ Fire and OEM and Health and Community Wellness, whose bids were received on the advertised due date and determined to be the lowest, responsive and responsible bidders per line item commodity in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-190-1902-83870 B2021, /Department of Public Safety / Public Police, NW011-190-1903-83240 B2021, /Department of Public Safety / Fire, NW011-190-1904- B2021, /Department of Public Safety / OEM, NW051-G19-P194-83830-B2019, UASI Grant, NW-051-G20-P20G0-83830-B2020, UASI Grant, NW037-750-7502-83830 B2021,/ Water and Sewer Utilities, NW011-060-0605-83830-B2021, 2021 Budget/Department of Public Works / Sanitation, NW011-060-0604-83870-B2021, /Department of Public Works / Public Buildings, NW011-060-0602-83830-B2021, /Department of Public Works / Motors, NW011-110-1107-83010-B2021, /Department of Engineering / Traffic and Signals, NW011-160-1601-83240-B2021, /Department of Recreation Cultural Affairs and Senior Services/ Director’s Office, NW011-160-1606-83240-B2021, / Department of Recreation Cultural Affairs and Senior Services/ Recreations, NW011-160-1608-83240-B2021, /Department of Recreation Cultural Affairs and Senior Services/ Cultural Affairs, NW011-160-1609-83240-B2021, /Department of Recreation Cultural Affairs and Senior Services/ Senior Services, NW011-050-0502-83010-B2021,/ Finance / Director’s Office, NW051-G20-2HOQ0-83010- Grant, HDCW / Immunizations / S + P, NW051-G21-2H210B-83240- Grant, HDCW / Medical Care Services. This contract shall not exceed One Hundred Forty-Eight Thousand Eight Hundred Dollars and Zero Cents ($148,800.00) for two (2) vendors for twenty-four (24) consecutive months with start date commencing when contract is fully executed.
5. The Qualified Purchasing Agent, QPA, shall file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to enter into and execute a contract with Colonial Hardware Corporation, 33 Commerce Street, Springfield New Jersey 07081 and United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232 to provide First Aid Kits and Refills to the City of Newark, Department of Public Works Division of Sanitation / Public Buildings and Motors, Water Sewer Utilities and Engineering Division of Traffic and Signals, Recreation Cultural Affairs and Senior Services, Finance, Public Safety/ Police/ Fire and OEM and Health and Community Wellness at the cost not to exceed One Hundred Forty-Eight Thousand Eight Hundred Dollars and Zero Cents ($148,800.00) for a period of twenty-four (24) consecutive months for two (2) vendors to commence when the contract is fully executed.