Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of Sourcewell Contract #040621-WQI to purchase multi-sized, front-load containers.
Entity Name: Wastequip Manufacturing Company, LLC
Entity Address: 6525 Morrison Boulevard, Suite 300, Charlotte, North Carolina 28211
Contract Amount: Not to exceed $150,000.00
Funding Source: 2024 Budget/NW011-060-0605-83870-B2024
Contract Period: Upon approval by the Municipal Council through June 2, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Resolution 7R1-c(AS), adopted on April 20, 2022, authorized membership in the Sourcewell Cooperative.
This Cooperative Purchasing Agreement will provide for the purchase front-load containers for the City’s Department of Public Works, Division of Sanitation.
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WHEREAS, on April 20, 2022, the Municipal Council adopted Resolution 7R1-c(as) authorizing the City of Newark’s (“City’s”) membership in the Sourcewell Cooperative, 202 12th Street NE, Staples MN 56479, a nationally-recognized and accepted cooperative purchasing organization comprised of contracting units within the meaning of N.J.S.A. 52:34-6.2b(3); and
WHEREAS, N.J.S.A. 52:34-6.2b(3) and Local Finance Notice 2012-10 authorize New Jersey contracting units to purchase goods and services without public bidding under a nationally-recognized and accepted cooperative purchasing agreement where said agreement resulted from the utilization of a competitive bidding process by another contracting unit located either in New Jersey or in any other state; and
WHEREAS, the Department of Public Works, Division of Sanitation (“Division”) recommends utilizing Sourcewell Contract #04621-WQI with Wastequip Manufacturing Company, LLC, 6525 Morrison Blvd, Suite 300, Charlotte, North Carolina 28211, to purchase multi-sized, front-load containers at a contract amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00); and
WHEREAS, said contract was awarded pursuant to a competitive bidding process satisfying New Jersey’s Fair and Open Process criteria; and
WHEREAS, based on quotations obtained, the Division has determined that the contract will result in significant cost savings after all factors are considered, including the time and cost of a separate procurement process; and
WHEREAS, on July 24, 2024, the Division of Central Purchasing published notice of the City’s intention to enter into a contract with Wastequip Manufacturing Company LLC for the purchase of multi-sized, front-load containers for the Division (attached hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Interim Purchasing Agent, are hereby authorized to utilize Sourcewell Contract #04621-WQI with Wastequip Manufacturing Company, LLC, 6525 Morrison Boulevard, Suite 300, Charlotte, North Carolina, 28211, (“Vendor”) to purchase multi-sized, front-load containers, at a contract amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00). The term of said contract shall commence upon the adoption of this authorizing resolution and terminate on June 2, 2025.
2. There shall be no advance payment on this Cooperative Contract in accordance with N.J.S.A. 40A:5-16.
3. This is an open-end contract. Funds to purchase multi-sized, front-load containers shall be encumbered in accordance with N.J.A.C. 5:30-5.5(b)2.
4. A duly executed copy of the Sourcewell Cooperative Purchasing Request for Proposals and Contract is attached hereto and shall be filed in the Office of the City Clerk by the Interim Purchasing Agent.
5. Pursuant to N.J.A.C. 17:44-2.2, the contract documents authorizing the aforementioned contract shall require the Vendor to maintain all documentation, related to products, transactions, or services under the contract for five years and that such records shall be made available to the New Jersey Office of the State Comptroller upon request.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Interim Purchasing Agent to utilize Sourcewell Contract #04621-WQI with authorized vendor Wastequip Manufacturing Company LLC, 6525 Morrison Boulevard, Suite 300, Charlotte, North Carolina, 28211, to purchase multi-sized, front-load containers, at a contracts amount not to exceed $150,000.00 through June 2, 2025