Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide towing services for City-owned Vehicles (Light, Medium and Heavy Duty and Over)
Entity Name: B&C Towing
Entity Address: 527 Avenue P, Newark, New Jersey 07105
Contract Amount: Not to exceed $330,000.00
Funding Source: 2024 Budget/Department of Public Works, Division of Motors /NW011-060-0602-72090-B2024
Contract Period: To be established for a period not to exceed (24) consecutive months upon Municipal Council approval
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the City’s Department of Public Works, Division of Motors to enter into a contract with a vendor to provide towing services for City-owned Vehicles (Light, Medium and Heavy Duty and Over) in the City of Newark.
Additional City Departments that wish to use this contract shall be permitted. Applicable funding sources for other City Departments will be presented on an as-needed basis.
Advertisement: October 23, 2024
Bids Downloaded: (12)
Bids Received: (1)
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WHEREAS, on October 23, 2024, the City of Newark, through its Qualified Purchasing Agent (QPA) advertised to solicit bids for contractors to provide Towing services for City-owned Vehicles (Light, Medium and Heavy Duty and Over) for the Department of Public Works, Division of Motors, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access; and download capability to potential bidders; and
WHEREAS, on November 7, 2024, the Division of Central Purchasing received one (1) bid for this advertisement; and
WHEREAS, on November 15, 2024, the Manager of the Division of Motors recommended that a single award be made to B&C Towing, 527 Avenue P, Newark, New Jersey 07105, the responsive and responsible bidders per line item; and
WHEREAS, the Qualified Purchasing Agent concurs with the recommendation from the Manager of Public Buildings that a single award be made to B&C Towing, 527 Avenue P, Newark, New Jersey 07105; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark, and /or his designee, the Business Administrator, and the Qualified Purchasing Agent, are hereby authorized to enter into and execute a contract with B&C Towing, 527 Avenue P, Newark, New Jersey 07105, to provide towing services for City-owned Vehicles (Light, Medium and Heavy Duty and Over) for the City of Newark, Department of Public Works, Division of Motors whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract shall be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence upon Municipal Council approval, at a cost not to exceed Three Hundred Thirty Thousand Dollars and Zero Cents ($330,000.00).
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Motors Funding Source NW011-060-0602-72090-B2024.This contract shall not exceed Three Hundred Thirty Thousand Dollars and Zero Cents ($330,000.00).
5. The Qualified Purchasing Agent (QPA) shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designee, the Business Administrator, and the Qualified Purchasing Agent, to enter into and execute a contract with B&C Towing, 527 Avenue P, Newark, New Jersey 07105, to provide Towing services for City-owned Vehicles (Light, Medium and Heavy Duty and Over) to the City’s Department of Public Works, Division of Motors, at a cost not to exceed $330,000.00 for twenty-four (24) consecutive months with the start date commencing upon Municipal Council approval.