Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Extension of Emergency Contract #E2024-05
Purpose: Extension of Emergency Contract #E2024-05, and change amount not to exceed
Entity Name: Caravella Demolition Inc.
Entity Address: 40 Deforest Avenue East Hanover, New Jersey 07936
Contract Amount: Not to exceed $1,331,350.00
Funding Source: Department of Economic and Housing Development budgetary line items NW027-A23-EC3P0-71910-B2023 and NW027-A23-EC23B-71910-B2023
Contract Period: Extended an additional ninety (90) days from January 27, 2025, through April 26, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X ) n/a
Additional Information:
On request of the Department of Economic and Housing Development, Emergency Contract #E2024-05 was awarded to Caravella Demolition Inc. for the period from July 19, 2024 through October 27, 2024 in an amount not to exceed $515,000.00.
Resolution 7R1-j adopted on November 26, 2024 authorized a ninety (90) day extension from October 27, 2024 through January 27, 2025 and an increase in the original emergency contract’s not-to-exceed amount by $210,250.00. The increase resulted in a new not-to-exceed contract amount of $725,250.00.
The Department of Economic and Housing Development, is requesting ratification of a second, ninety-day extension of Emergency Contract #E2024-05 for the period from January 27, 2025 through April 26, 2025. The need for such extension was due to delays in the process caused by unforeseen issues related to asbestos. It increases the not-to-exceed contract amount to $1,331,350.00.
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WHEREAS, on July 25, 2024, the Department of Economic Housing Development requested a declaration of emergency for demolition services at 17-21 Halsey Street and 618-620 Springfield Avenue to ensure the health, safety and wellness of the residents of the City of Newark, as the safety risks posed by the vacant, inactive structures have begun to be utilized by transient and homeless people; and
WHEREAS, on July 29, 2024, the Interim Purchasing Agent declared an emergency for the demolition services resulting in a contract in the amount of Five Hundred Fifteen Thousand Dollars and Zero Cents ($515,000.00) with Caravella Demolition, Inc., 40 Deforest Avenue, East Hanover, New Jersey 07936 (“contractor”); and
WHEREAS, said Emergency Contract #E2024-05 has had two revisions; and
WHEREAS, the first revision involved the maintenance of the sewer lines in the above two (underscored) locations and increased the original contract amount by Forty-Six Thousand Two Hundred Fifty Dollars and Zero Cents ($46,250.00), for a new contract total of Five Hundred Sixty One Thousand Two Hundred Fifty Dollars and Zero Cents ($561,250.00); and
WHEREAS, the second revision added a third location, 981-991 Bergen Street and increased the amount of the emergency contract by One Hundred Sixty Four Thousand Dollars ($164,000.00), for a new contract total of Seven Hundred Twenty-Five Thousand Two Hundred Fifty Dollars and Zero Cents ($725,250.00); and
WHEREAS, the contractor is not behind in any pending demolition services contract as mandated by ⸹7:4-7 of the City Code; and
WHEREAS, N.J.S.A. 40A:11-6 provides that emergency contracts may be entered into when an emergency affecting the public health, safety or welfare requires the immediate delivery of goods or the performance of service; and
WHEREAS, the Department of Economic and Housing Development seeks authorization to ratify an additional ninety (90) day extension of Emergency Contract #E2024-05 for the period from January 27, 2025 through April 27, 2025, said extension being due to unforeseen issues related to asbestos and permitting which have caused delays in the demolition of properties.
WHEREAS, this extension hasincreased the not-to-exceed contract amount by an additional Five Hundred Twenty-Two Thousand One Hundred Dollars and Zero Cents ($522,100.00), resulting in a total not-to-exceed amount of One Million Three Hundred Thirty-One Thousand Three Hundred Fifty Dollars and Zero Cents ($1,331,350.00); and
WHEREAS, N.J.A.C. 5:34-6.1(a)(3) provides that the emergency purchasing procedure may be used when the need for such goods or services has arisen notwithstanding a good faith effort by a municipality to plan for the required purchase of any goods or services; and
WHEREAS, upon the request of the Director of Economic Housing and Development, the City’s Qualified Purchasing Agent has declared that it is a matter of public health, safety and welfare that Emergency Contract #E2024-05 be extended, given the need of the City to assure uninterrupted services until completion of the project, considering that interruption would pose an imminent threat to the health, safety and welfare of unhoused individuals and other residents.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Purchasing Agent, QPA, are hereby authorized to execute an extension of Emergency Contract #E2024-05 for demolition and related services with Caravella Demolition, Inc., 40 Deforest Avenue, East Hanover, New Jersey 07936, thereby increasing the contract amount by Five Hundred Twenty Two Thousand One Hundred Dollars and Zero Cents ($522,100.00), for a new amount not to exceed One Million Three Hundred Thirty One Thousand Three Hundred Fifty Dollars and Zero Cents ($1,331,350.00).
2. The extension of Emergency Contract #E2024-05 is ratified from January 27, 2025 through April 27, 2025.
3. Additional Funds for the new not-to-exceed amount are appropriated under the municipal account codes: Fund: NW027 Dept: A23 Account 71910 B2023 Proj: EC3P0, and NW027 Dept.: A23 Account 71910 B2023 Proj.:EC23B
4. The Qualified Purchasing Agent for the City of Newark shall file copies of all documents related to Emergency Contract #E2024-05 with the Office of the City Clerk. Pursuant to ⸹2:5-13.2 of the City Code, the Purchasing Agent shall post the emergency contract on the City’s website within forty-eight (48) hours.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies and authorizes the Mayor, and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to extend Emergency Contract #E2024-05 with Caravella Demolition, Inc., 40 Deforest Avenue, East Hanover, New Jersey 07936 for an additional ninety (90) days and a total amount not to exceed One Million Three Hundred Thirty One Thousand Three Hundred Fifty Dollars and Zero Cents ($1,331,350.00).