Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #G-8015 High Density Filing Systems: Statewide
Purpose: To purchase Mobiletrak5 System(s) for the Departments of Finance and Municipal Courts.
Entity Name(s)/Address(s): DATUM Storage Solutions, 89 Church Road, P.O Box 355, Emingsville, Pennsylvania 17318
Contract Amount: Not to exceed $292,064.15
Funding Source: 2020 Budget/Department of Finance/NW045-20G-20A00-94710-B2020
Contract Period: Upon approval by the Municipal Council through December 31, 2021, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Pursuant to N.J.S.A. 40A:11-2(21), this is a one-time purchase.
The Purchase Order is the contract.
The filing system will be used for the new office space, which houses the Department of Finance, Municipal Courts, and Department of Administration, and Division of Central Purchasing.
body
WHEREAS, the City of Newark, through its Purchasing Agent, wishes to utilize State Contract G-8015 High Density Filing Systems: Statewide to purchase Mobiletrak5 System(s) for the Department of Finance, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq., and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract G-8015 High Density Filing Systems, under Contract #19-GNSV1-00643, to purchase Mobiletrak5 System(s) for the Department of Finance upon approval of this resolution by the Municipal Council through December 31, 2021 inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of State Contract G-8015 High Density Filing Systems be awarded to DATUM Storage Solutions for the purchase of Mobiletrak5 System(s) for the Department of Finance according to specifications required by the Department of Finance; and
WHEREAS, usage of this contract will provide Mobiletrak5 System(s) for the Department of Finance at a cost not to exceed Two-Hundred Ninety-Two Thousand, Sixty-Four Dollars and Ninety-Nine Cents ($292,064.99).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract G-8015 High Density Filing Systems, which includes Contract #19-GNSV1-00643, awarded to DATUM Storage Solutions, 89 Church Road, P.O Box 355, Emingsville, Pennsylvania 17318-0355 to purchase Mobiletrak5 System(s) for the Department of Finance, for the period commencing upon approval of this resolution by the Municipal Council through December 31, 2021 inclusive of any extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of these storage units are encumbered on Requisition # NW045-0000002110 from Funding Source NW045-20G-20A00-94710-B2020. This contract shall not exceed Two Hundred Ninety Two Thousand Sixty-Four Dollars and Ninety-Nine Cents ($292,064.99).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Business Administrator, to utilize State Contract G-8015 High Density Filing Systems to DATUM Storage Solutions, 89 Church Road, P.O Box 355, Emingsville, Pennsylvania 17318-0355 to purchase Mobiletrak5 System(s) for the Department of Finance, under Contract #19-GNSV1-00643, for the period commencing upon adoption of this resolution by the Municipal Council through December 31, 2021, inclusive of any extensions by the State, at a cost not to exceed Two Hundred Ninety Two Thousand Sixty Four Dollars and Ninety-Nine Cents ($292,064.99).