Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Copy Machine Chemicals
Entity Name(s)/Address(s): See below
Contract Amount: $150,000.00
Funding Source: City of Newark Budget/Offices of the Mayor and City Clerk, the Departments of Administration, Child and Family Well Being, Engineering, Finance, Fire, Neighborhood and Recreational Services, Police and Water & Sewer Utilities Budget
Contract Period: For a term not to exceed two (2) years
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
1. Supply Saver Corporation, 1324 Wyckoff Road, Neptune, New Jersey 07753
2. W.B. Mason Co., Inc., 59 Centre Street, Brockton, Massachusetts 02303
3. Ribbons Express, Inc., 1980 Old Cuthbert Road, Cherry Hill, New Jersey 08034
Additional Information:
Bids solicited: Twenty-three (23)
Bids received: Three (3)
body
WHEREAS, on April 3, 2012, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Copy Machine Chemicals, to the Offices of the Mayor and City Clerk, the Departments of Administration, Child and Family Well-Being, Engineering, Finance, Fire, Neighborhood and Recreational Services, Police and Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed twenty-three (23) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 19, 2012, three (3) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a multiple award based on line item pricing to Supply Saver Corporation, W.B. Mason Co., Inc. and Ribbons Express, Inc., the only responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Supply Saver Corporation, 1324 Wyckoff Road, Neptune, New Jersey 07753, to receive line items as per the price schedule; W.B. Mason Co., Inc., 59 Centre Street, Brockton, Massachusetts 02303, to receive line items as per the price schedule, and Ribbons Express, Inc., 1980 Old Cuthbert Road, Cherry Hill, New Jersey 08034, to receive line items as per the price schedule; to provide Copy Machine Chemicals, to the City of Newark, whose bids were received on the advertised due date and determined to be the only responsible bidders, based on line item awards in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred, each time an order is placed, covering the amount of the order. This contract shall not exceed $150,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Supply Saver Corporation, W.B. Mason Co., Inc. and Ribbons Express, Inc., to provide Copy Machine Chemicals, to the City of Newark at a cost not to exceed $150,000.00 for two (2) years for three (3) vendors.