Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide meals for the 2025 SunUp Summer Food Program
Entity Name(s)/Address(s): Whitson’s Food Service (Bronx), LLC, 1800 Motor Parkway, Islandia, New York, 11749
Contract Amount: Not to exceed $1,972,237.87
Funding Source: NW-051-G25-R25C0-A-72020-B2025
Contract Period: June 30, 2025 through August 29, 2025
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
The Contract will provide meals for the 2025 SunUp Summer Food Program of the Department of Recreation, Cultural Affairs and Senior Services.
Advertisement: April 30, 2025
Bids Downloaded: Three (3)
Bids Received: One (1)
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WHEREAS, on April 30, 2025, the City of Newark (“City”) through its Purchasing Agent, advertised soliciting bids for contractors to provide meals for the 2025 SunUp Summer Food Program of the Department of Recreation, Cultural Affairs and Senior Services, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on May 15, 2025, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the City’s Department of Recreation, Cultural Affairs and Senior Services reviewed the submitted bid from Whitson’s Food Service (Bronx), LLC, 1800 Motor Parkway, Islandia, New York 11749 (“Whitson’s Food Service”); and
WHEREAS, the Department of Recreation, Cultural Affairs and Senior Services recommends that an award be made to Whitson’s Food Service, the sole responsive and responsible bidder; and
WHEREAS, the Purchasing Agent concurs with said recommendation; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, are hereby authorized to enter into and execute a contract with Whitson’s Food Service (Bronx), LLC, 1800 Motor Parkway, Islandia, New York 11749 to provide meals in connection with the 2025 SunUp Summer Food Program, whose bid was determined to be the sole responsive and responsible bid. The term of the contract will begin June 30, 2025 and terminate on August 29, 2025.
2. The Municipal Council ratifies its authorization from June 30, 2025 through the date of adoption of this authorizing Resolution.
3. There shall be no amendment or change of the Contract without the approval of the Municipal Council.
4. There shall be no advance payment on the Contract in accordance with N.J.S.A. 40A:5-16.
5. This is an open-ended contract to be used as needed during the term of this contract. For any expenditures against it, a certification of availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed against Account Code Line NW-051-G25-R25C0-72020-A-B2025 City of Newark Summer Food Program / Department of Recreation, Cultural Affairs and Senior Services. The total contract amount shall not exceed One Million Nine Hundred Seventy-Two Thousand, Two Hundred Thirty-Seven Dollars and Eighty-Seven Cents ($1,972,237.87) for the period from June 30, 2025 through August 29, 2025.
6. The Purchasing Agent, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes and ratifies the Mayor and/or his designees, the Business Administrator or the Purchasing Agent to enter into, and execute a contract with Whitson’s Food Service (Bronx), LLC, 1800 Motor Parkway, Islandia, New York 11749 to provide meals for the 2025 SunUp Summer Food Program in an amount not to exceed One Million Nine Hundred Seventy-Two Thousand, Two Hundred Thirty-Seven Dollars and Eighty Seven Cents ($1,972,237.87) for the contract period from June 30, 2025 through August 29, 2025.