Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Reflectorized Sheeting (for Sign Material)
Entity Name(s)/Address(s): National Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332.
Contract Amount: Not to exceed $700,000.00
Funding Source: 2025 Budget/ Department of Engineering/Division of Traffic and Signals/NW-011-110-1107-83120-B2025/ Department of Public Safety, Division of Police/NW-011-190-1902-83830-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon a fully executed contract.
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide reflectorize sheeting (for sign material) for the Department of Engineering, Division of Traffic and Signals and Department of Public Safety, Division of Police.
Advertisement Date: August 27, 2025
Number of Bids Downloaded: Eleven (11)
Number of Bids Received: One (1)
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WHEREAS, on August 27, 2025 the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Reflectorize Sheeting (For Sign Material) for the Department of Engineering, Division of Traffic and Signals and the Department of Public Safety, Division of Police as per bid proposal attached here to; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s Procurement Now Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the Procurement Now Portal Eleven (11) bids were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on September 11, 2025, the Division of Central Purchasing received One (1) bid in response to this advertisement; and
WHEREAS, the Department of Engineering, Division of Traffic and Signals and the Department of Public Safety, Division of Police recommended that a contract be awarded to National Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332, the sole responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with said recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder has consented to holding its bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee Business Administrator and/ or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract for the provision of Reflectorize Sheeting (for Sign Material) with National Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332, which company’s bid was received on the advertised due date and determined to be the sole responsive and responsible bid in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, for an amount not to exceed Seven Hundred Thousand Dollars and Zero Cents ($700,000.00)
2. The contract term shall commence on the date the contract is fully executed.
3. There shall be no amendment of, or changes to this contract without the approval of the Municipal Council by Resolution
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2024 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d) (2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed from account code line(s): Department of Engineering, Division of Traffic and Signals/ NW-011-110-1107-83120-B2025 and Department of Public Safety Division of Police//NW-011-190-1902-83830-B2025, as appropriate. This contract shall not exceed Seven Hundred Thousand Dollars and Zero Cent ($700,000.00) for the term of twenty-four (24) consecutive months for one (1) vendor.
6. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator or Purchasing Agent, QPA, to enter into and execute contract with National Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332for the provision of Reflectorize Sheeting (for Sign Material) at a cost not to exceed Seven Hundred Thousand Dollars and Zero Cent ($700,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for 1 vendor. The contract start date commences upon the contract execution.