Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Maintenance and Repair to M&R Fire Protection Equipment (including Emergency One and Hale Fire Pump) and Fire Apparatus (American La France).
Entity Name(s)/Address(s): Absolute Fire Protection Company, Inc., 2800 Hamilton Blvd, South Plainfield, New Jersey 07080
Contract Amount: Not to exceed $600,000.00
Funding Source: 2020 Budget/Department of Public Works, Division of Motors/NW011-060-0602-71870-B2020
Contract Period: To be established for a period not to exceed twenty-four (24) months
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To provide Maintenance and Repairs to Fire Protection Equipment, including Emergency One and Hale Fire Pump and Fire Apparatus American La France to the Department of Public Works, Division of Motors.
Advertisement Date: October 24, 2019
Number of Bids Solicited: Seventeen (17)
Number of Bids Received: One (1)
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WHEREAS, on October 24, 2019 the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Maintenance and Repairs to Fire Protection Equipment, including Emergency One and Hale Fire Pump and Fire Apparatus American La France, to the Department of Public Works, Division of Motors, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed seventeen (17) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on November 7, 2019 one (1) bid was received in response to this advertisement; and
WHEREAS, on December 2, 2019, the Department of Public Works, Division of Motors, recommend that an award be made to Absolute Fire Protection Company, Inc., as the only responsive and responsible bidder to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation that an award be made to Absolute Fire Protection Company, Inc., 2800 Hamilton Blvd, South Plainfield, New Jersey 07080, the only responsive and responsible bidder to the City; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Absolute Fire Protection Company, Inc., 2800 Hamilton Blvd, South Plainfield, New Jersey 07080, to provide Maintenance and Repairs to Fire Protection Equipment, including Emergency One and Hale Fire Pump and Fire Apparatus American La France, whose bid was received on the advertised due date and determined to be the only, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A. 40A:11-15, at an amount not to exceed Six Hundred Thousand Dollars ($600,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a Certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW011-060-0602-71870-B2020, Department of Public Works, Division of Motors covering the amount of the order. This contract shall not exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.
5. A copy of this resolution and the duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute a contract with Absolute Fire Protection Company, Inc., 2800 Hamilton Blvd, South Plainfield, New Jersey 07080, to provide Maintenance and Repairs to Fire Protection Equipment, including Emergency One and Hale Fire Pump and Fire Apparatus American La France to the City of Newark at a cost not to exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00) for a period not to exceed twenty-four (24) consecutive months.