Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: () Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract T0200 Mailroom Equipment, Accessories, Supplies and Maintenance Services and all applicable vendors
Purpose: Amending Resolution 7R1-d adopted on November 1, 2017, to increase contract amount
Entity Names/Addresses:
1. Garden State Office Services Systems & Equipment- 115 Campus Drive, Edison NJ 08837
2. Jersey Office Systems, LLC dba/Jersey Mail Systems- 205 US Hwy 9N Suite 38, Freehold, NJ 07728
3. Pitney Bowes INC.- 27 Waterview Drive, Mail Station MSC 27-1C, Shelton, CT 06484
4. RR Donnelley- 130 Lesha Drive, Yardley, PA 19067
Contract Amount: Not to exceed $300,000.00
Funding Source: City Budget Department of Administration/Division of Office Services NW011 030 0308 72130 B2025
Contract Period: Upon approval by the Municipal Council through April 14, 2026, inclusive of extensions by the State.
Contract Basis: ( ) Bid (X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R1-d adopted on November 1, 2017 (Resolution 7R1-d) authorized Central Purchasing to utilize State Contract T0200 - Mailroom Equipment and Maintenance Various State Agencies (“State Contract T0200”) for purchases of mailroom equipment, accessories, supplies and maintenance. The Resolution’s not-to-exceed amount was One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) for the period May 1, to April 14, 2019, inclusive of extensions by the state.
This Resolution increases the contract amount of Resolution 7R1-d by One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00) to Three Hundred Thousand Dollars and Zero Cents ($300,000.00). It also amends the authorized vendors listed in that Resolution so as to remove any vendors which are no longer authorized vendors under State Contract T0200.
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WHEREAS, on November 1, 2017, the Municipal Council adopted Resolution 7R1-d authorizing the City of Newark (“City”), through its Purchasing Agent, to utilize State Contract T0200 - Mailroom Equipment and Maintenance Various State Agencies to purchase mailroom equipment, accessories, supplies and maintenance from Garden State Office Systems & Equipment 115 Campus Drive, Edison NJ 08837, Jersey Office Systems, LLC dba Jersey Mail Systems, 205 US Hwy 9N Suite 38 Freehold, NJ 07728, and Pitney Bowes Inc. 27 Waterview Drive, Mail Station MSC 27-1C, Shelton, CT 06484 for an amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00); and
WHEREAS, the Department of Administration, Division of Office Services wishes to continue to use said state contract and to increase the not-to-exceed amount for such purchases by an additional One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00); and
WHEREAS, the list of authorized vendors under State Contract T0200 has been amended.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-d adopted on November 1, 2017 (“Resolution 7R1-d) is hereby amended to increase the not-to-exceed contract amount available for purchases under State Contract T0200 Mailroom Equipment and Maintenance Various State Agencies (“State Contract T0200) by One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00), which increases the total not-to-exceed amount authorized thereunder to Three Hundred Thousand Dollars and Zero Cents ($300,000.00).
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2. The list of authorized vendors pursuant to Paragraph 1 of Resolution 7R1-d shall remain the same, except that any vendor which is no longer an authorized vendor under State Contract T0200 shall be removed from that list.
4. There shall be no amendment or change to the contract without the approval of the Municipal Council by resolution.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. This contract was awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2).
7. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract.
8. Funds for the purchase are available from the Department of Administration, Division of Office Services, NW011-030-0308-72130 B2025
9. A copy of this Resolution and the duly executed contract(s)/purchase order(s) shall be filed with the Office of the City Clerk.
10. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution increases the not-to-exceed amount available for purchases pursuant to Resolution 7R1-d adopted on November 1, 2017 by One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00), bringing the total not-to-exceed amount to Three Hundred Thousand Dollars and Zero Cents ($300,000.00). It also amends the list of authorized vendors thereunder so as to remove from that list any vendors which are no longer authorized vendors under State Contract T0200 Mailroom Equipment and Maintenance Various State Agencies.