Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2006 and all applicable vendors
Purpose: Five (5) Vehicles, Passenger Vans
Entity Name(s)/Address(s): #88230 Hertrich Fleet Services, 1427 Bay Road, Milford, Delaware 19963
Contract Amount: $133,645.00
Funding Source: 2016 Budget/ Department of Public Safety/Division of Police/ Fund Forfeiture Treasury Account 0226-46570-B2016/ Department of Recreation, Cultural Affairs and Senior Services/ Fund 026-160-1606-46160-B2016
Contract Period: Upon approval by Municipal Council to complete delivery by December 2, 2017
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
As a one- time purchase the purchase order is the contract as the law allows.
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WHEREAS, the City of Newark through its Supervising Procurement Specialist, wishes to utilize the Vehicles Passenger Vans, 8/12/15-Passenger State contract, under Term Contract, #T-2006 to purchase five (5) 2017 Chevrolet Express 3500 EXT. Wagon LS Passenger Van, Full-Size 15-Passenger, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-12 and N.J.S.A. 52:25-16.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the term contract, # T-2006 Passenger Vans, 8/12/15-Passenger State contract with the following vendor #88230 Hertrich Fleet Services, 1427 Bay Road, Milford, DE 19963 commencing adoption of this resolution, upon complete delivery, not to exceed December 02, 2017; and
WHEREAS, Supervising Procurement Specialist, recommends the utilization of this State Contract award on the grounds that it provides the purchase of five (5) 2017 Chevrolet Express 3500 EXT. Wagon LS Passenger Van, Full-Size 15-Passenger, according to specifications required by the City of Newark Department of Public Safety, Police Division and Department of Recreation, Cultural Affairs, and Senior Services; and
WHEREAS, usage of these contracts provides the required 2017 Chevrolet Express 3500 EXT. Wagon LS Passenger Van, Full-Size 15-Passenger vehicles at a cost not to exceed $133,645.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist is authorized to utilize State contract, term #T-2006, Passenger Vans, 8/12/15-Passenger, which includes the following vendor #88230 Hertrich Fleet Services to purchase a 2017 Chevrolet Express 3500 EXT. Wagon LS Passenger Van, Full-Size 15-Passenger for the City of Newark, for the period commencing from the adoption of this resolution to complete delivery, not to exceed December 2, 2017.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
5. Funds for the purchase of these vehicles are encumbered on Department of Recreation, Cultural Affairs and Senior Services PO# NW026 0000002674 Fund 026;160; 1606;46160;B2016 for $53,458.00 and PO# NW026 0000002684 Fund: Forfeiture Treasury Account 0226;46570, B2016 for $80,187.00.00 This contract shall not exceed $133,645.00
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor or his designee, the Supervising Procurement Specialist to utilize State Term contract, #T-2006, Passenger Vans, 8/12/15-Passenger State contract which includes an award to Hertrich Fleet Services, 1427 Bay Road, Milford, Delaware 19963, to purchase five (5) 2017 Chevrolet Express 3500 EXT. Wagon LS Passenger Van, Full-Size 15-Passenger for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, to complete delivery not to exceed December 2, 2017, at a cost not to exceed $133,645.00.