Title
Dept/ Agency: Public Works/Division of Sanitation
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Extension of Emergency Contract #E2016-12
Purpose: Street Sweeping Services (South, North, East, Central Wards)
Entity Name: Dejana Industries, Inc.
Entity Address: 30 Sagamore Hill Drive, Port Washington, New York 11050
Contract Amount: $150,000.00 a month for six (6) months for a total of $900,000.00
Funding Source: 2017 Budget/Department of Public Works, Division of Sanitation: Fund NW011, Department 060, Division/Project 0605, Account # 71950: B2017
Contract Period: July 1, 2017 to December 31, 2017 unless authorized by the Municipal Council
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
Tabulation of the expenditures against this emergency contract makes it reportable to the State Comptroller. Pursuant to 17:44-3.1, the contracting unit must provide post award notification for any contract for an amount exceeding $2 million dollars but less than 10 million dollars.
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WHEREAS, on September 21, 2016 the Purchasing Director entered into Emergency Contract #E2016-12 with Dejana Industries Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050, to provide street sweeping services in the South, North, East and Central Wards for the period of July 1, 2016 to September 30, 2016; and
WHEREAS, on January 19, 2017 the Municipal Council adopted Resolution 7R1-l (AS) authorizing the Mayor, and/or his designee, the Business Administrator and/or the Director of the Department of Public Works to execute an extension of Emergency Contract #E2016-12 with Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050, to continue providing street sweeping services, for the South, North, East, and Central Wards from October 1, 2016 through April 30, 2017, but in no event beyond June 30, 2017, unless authorized by the Municipal Council; and
WHEREAS, the Department of Public Works prepared bid specifications for street sweeping services, however those specifications are currently being revised. The Department of Public Works plans to have the Division of Central Purchasing advertise the revised specification for the street sweeping services in October 2017; and
WHEREAS, the Department of Public Works requests a second extension of the emergency contract with Dejana Industries Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050 to continue providing street sweeping services in the South, North, East and Central Wards, for the period of July 1, 2017 to December 31, 2017, so that the department can finalize the specifications and have them advertised; and
WHEREAS, it is imperative that the City sweep the streets. Not doing so will promote unsanitary living conditions and filthy streets, affecting the health, safety, and welfare of the citizens of Newark; and
WHEREAS, the cost for street sweeping is $150,000.00 monthly, for six (6) months, for the period of July 1, 2017 to December 31, 2017, totaling $900,000.00; and
WHEREAS, pursuant to N.J.A.C 5:34-6.1(a), notwithstanding a good faith effort by the contracting unit to award a contract, the need has arisen for a continued emergency contract for street sweeping services, and
WHEREAS, City Ordinance 6PSF-e 040611, Article 2:5-13.2(E)(1)(b), (c) states that Emergency Contracts shall not be for a period in excess of 90 days and no extensions of emergency contracts shall be permitted without authorization by the Municipal Council by resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, and/or his designee, the Business Administrator and/or the Director of the Department of Public Works, are hereby authorized to execute an extension of Emergency Contract #E2016-12 with Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050, to continue providing street sweeping services, for the South, North, East, and Central Wards at a cost not to exceed $900,000.00, from July 1, 2017 through December 31, 2017; unless authorized by the Municipal Council.
2. This extension will allow the continuation of Emergency Contract #E2016-12, from July 1, 2017, through December 31, 2017 unless authorized by the Municipal Council.
3. The contract extension is ratified from July 1, 2017 to the date of adoption of this resolution.
4. Funds for this service will be paid from Fund NW011, Department 060, Division/Project 0605, Account # 71950 and Budget Ref: B2017.
5. A copy of said contract shall be filed with the Office of the City Clerk by the Business Administrator for the City of Newark.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of the contract to the Stare Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15-C10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Business Administrator and/or the Director of the Department of Public Works, to extend Emergency Contract # E2016-12to Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, New York 11050 for six (6) months from July 1, 2017, to December 31, 2017 for an amount not to exceed $900,000.00 unless authorized by the Municipal Council.