Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide protective and safety materials
Description: Fire Extinguishers and Parts
Entity Name(s)/Address(s): Allied Fire and Safety Equipment Company, Inc., 517 Green Grove Road (Post Office Box 607) Neptune, New Jersey 07754
Contract Amount: $292,000.00
Funding Source: 2018 Budget/Departments of Public Safety, Public Works and Water and Sewer Utilities
Account Code Line:
NW011-190-1903-83830-B2018 Public Safety/Division of Fire
NW011-060-0604-71650-B2018 Public Works/Division of Public Buildings
NW037-750-7502-83830-B2018 Water and Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Advertisement Date: April 18, 2017
Number of Bids Solicited: Nine (9)
Number of Bids Received: Two (2)
Number of Bids Rejected: One (1)
body
WHEREAS, on April 18, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Fire Extinguishers and Parts to the Departments of Public Safety, Public Works and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on May 4, 2017, two (2) bids were received in response to this advertisement, one (1) bid was rejected due to vendor making changes by crossing out #34 “Liquidated Damages” in the Conditions Governing Bids; and
WHEREAS, the Departments of Public Safety/Division of Fire, Public Works/ Division of Public Buildings and Water and Sewer Utilities recommends that an award be made to Allied Fire and Safety Equipment Company, Inc., being the only responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendations from the Departments of Public Safety/Division of Fire, Public Works/ Division of Public Buildings and Water and Sewer Utilities that an award be made to Allied Fire and Safety Equipment Company, Inc., being the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Allied Fire and Safety Equipment Company, Inc., 517 Green Grove Road (Post Office Box 607) Neptune, New Jersey 07754, for year one and year two, to provide Fire Extinguishers and Parts to the City, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code lines NW011-190-1903-83830-B2018 Public Safety/Division of Fire, NW011-060-0604-71650-B2018 Public Works/Division of Public Buildings, and NW037-750-7502-83830-B2018 Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed $292,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Allied Fire and Safety Equipment Company, Inc., to provide Fire Extinguishers and Parts to the City of Newark, at a cost not to exceed $292,000.00 for two (2) years.