Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase computer equipment and peripherals from New Jersey Purchasing Alliance #CK04 Contract BC-BID 22-24.
Entity Name: SHI International Corp.
Entity Address: 290 Davidson Avenue, Somerset, New Jersey 08873
Contract Amount: Not to exceed $6,900,000.00
Funding Source: 2022 Budget/Department of Administration, Department of Public Safety, and Department of Finance/011-190-1902-72220-B2022; 011-030-0306-71450-B2022; and 011-200-2001-96700-B2022
Contract Period: Upon approval of Municipal Council through June 4, 2024, inclusive of any extensions by the New Jersey Purchasing Alliance #CK04
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
The Departments of Public Safety, Administration and Finance wish to use a cooperative awarded vendor associated with computer equipment and peripherals.
Other City Departments that wish to use this vendor to purchase computer equipment and peripherals shall be able to use New Jersey Purchasing Alliance #CK04 Contract BC-BID 22-24.
Applicable funding sources for other City Departments will be presented with the Certification of Funds signed by the Chief Financial Officer on an as needed basis.
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WHEREAS, on December 15, 2021, the Municipal Council adopted Resolution 7R1-d authorizing the Membership in the New Jersey Cooperative Purchasing Alliance #CK04, One Bergen County Plaza, 3rd Floor, Hackensack New Jersey 07101, a New Jersey State Approved Co-op #CK04; and
WHEREAS, the New Jersey Purchasing Alliance #CK04, a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the New Jersey Purchasing Alliance #CK04 system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the New Jersey Purchasing Alliance #CK04 has offered the City of Newark (the “City”) the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City, through its Qualified Purchasing Agent, wishes to utilize the New Jersey State Approved Co-op #CK04 to purchase computer equipment and peripherals, from an authorized Vendor under CK04 Co-op; and
WHEREAS, the City wishes to utilize New Jersey State Approved Co-op #CK04 - New Jersey Purchasing Alliance authorized vendor, SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873, to purchase computer equipment and peripherals upon approval of this Resolution by the Municipal Council; and
WHEREAS, usage of this contract will provide computer equipment and peripherals to be used by the Departments of Public Safety, Administration and Finance at an amount not to exceed Six Million Nine Hundred Thousand Dollars and Zero Cents ($6,900,000.00); and
WHEREAS, the Qualified Purchasing Agent, QPA recommends the utilization of this New Jersey Purchasing Alliance #CK04 contract award on the grounds that they provide computer equipment and peripherals according to specifications required by the City’s Departments, inclusive, but not limited to, the Departments of Public Safety; Administration; Finance; Water and Sewer Utilities; Health and Community Wellness; Public Works; Engineering; Recreation and Senior Services and Economic Housing Development, Office of the City Clerk; Municipal Court and the Office of the Mayor.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. All purchases, purchase orders and other related documentation shall be in accordance with the relevant New Jersey Purchasing Alliance Co-op #CK04 Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the New Jersey State Approved Co-op #CK04 Contract documentation and agreements.
2. There shall be no amendments to this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this New Jersey Purchasing Alliance Co-op #CK04 contract in accordance with N.J.S.A. 40A:5-16.
4. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. Funds for the purchase of computer equipment and peripherals to be used by the Departments of Public Safety, Administration and Finance are encumbered from Funding Sources: 011-190-1902-72220-B2022; 011-030-0306-71450-B2022; and 011-200-2001-96700-B2022. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on an as-needed basis. This contract shall not exceed Six Million Nine Hundred Thousand Dollars and Zero Cents ($6,900,000.00).
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by State Law, the Qualified Purchasing Agent shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to purchase computer equipment and peripherals through New Jersey Purchasing Alliance Co-op #CK04 authorized vendor, SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873, to be used by the Departments of Public Safety, Administration and Finance for the period commencing upon approval of the Municipal Council through June 4, 2024 at an amount not to exceed $6,900,000.00.