Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Vending Machines Services
Entity Name: M.S.S Vending Inc.
Address(s): 110 Dorsa Avenue, Livingston, New Jersey 07039
Contract Amount: Revenue Contract (no expenditures for City of Newark)
Funding Source: No municipal funds required
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Vending Machine Services in various City’s buildings.
Advertisement Date: February 14, 2025
Bids Downloaders: Nineteen (19)
Bids Received: Two (2)
body
WHEREAS, on February 14, 2025, the City of Newark, through its Purchasing Agent, QPA, (the “City”) advertised to solicit bids for contractors to provide Vending Machine Services, as described in the attached bid proposal; and
WHEREAS, the bid package was published on the City’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on February 27, 2025 two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Agent, QPA recommended that a single award be made to: M.S.S Vending Inc., 110 Dorsa Avenue, Livingston, New Jersey 07039,which offer the highest percentage commission; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding the bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, and the Business Administrator, are hereby authorized to enter into and execute a contract with M.S.S. Vending Inc., 110 Dorsa Avenue, Livingston, New Jersey 07039, whose bid was received on the advertised due date, and was determined to be the highest percentage commission to be paid to the City in accordance with the bid specifications, to provide Vending Machine Services at various municipal locations. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, commencing upon full execution of the contracts.
2. There shall be no amendment or change of the contracts without the approval of the Municipal Council by Resolution.
3. The award of this contract does not require a Certification of Availability of Funds. No municipal funds shall be expended in connection with this Resolution, due to that the contract award is a revenue-generating concession.
4. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copies of the contracts in the Office of the City Clerk.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of the Contracts to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, and the Business Administrator to enter into, and execute a contract with M.S.S. Vending Inc., 110 Dorsa Avenue, Livingston, New Jersey 07039, to provide Vending Machine Services at various municipal locations of the City of Newark for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.