Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Fire Extinguishers and Parts.
Entity Name(s)/Address(s): Allied Fire and Safety Equipment Co, Inc., 517 Green Grove Road, Neptune, New Jersey 07754
Contract Amount: Not to exceed $460,000.00
Funding Source: 2023 Budget/Department of Public Safety, Division of Fire/NW011-190-1903-94510-B2023/Department of Water and Sewer Utilities/NW037-750-7502-83830-B2023/Department of Public Works, Division of Public Buildings/NW-011-060-0604-71770-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide fire extinguishers and parts to various City Departments.
Advertisement: March 9, 2023
Bids Downloaded: Thirteen (13)
Bids Received: One (1)
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WHEREAS, on March 9, 2023, the City of Newark (the “City”) through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Fire Extinguishers Parts for the Department of Public Safety, Division of Fire, the Department of Public Works, Division of Public Buildings, and the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on March 30, 2023, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Department of Public Safety, Division of Fire recommended a single award be made to: Allied Fire and Safety Equipment Co., Inc., 517 Green Grove Road, Neptune, New Jersey 07754; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Department of Public Safety, Division of Fire that a single award be made to: Allied Fire and Safety Equipment Co., Inc., 517 Green Grove Road, Neptune, New Jersey 07754, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator, and/or Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Allied Fire and Safety Equipment Co., Inc., 517 Green Grove Road, Neptune, New Jersey 07754 to provide Fire Extinguishers and Parts to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, with the start date to commence upon contract execution. No bids were received for line items #5, 10 and 168 for year one (1) and year two (2).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an Open-Ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Safety, Division of Fire/NW011-190-1903-94510-B2023; Department of Water and Sewer Utilities/NW037-750-7502-83830-B2023; Department of Public Buildings/NW-011-060-0604-71770-B2023, covering the amount or the order. This contract shall not exceed Four Hundred Sixty Thousand Dollars and Zero Cents ($460,000.00) for twenty-four (24) consecutive months for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or Purchasing Agent, QPA, to enter into and execute a contract with Allied Fire and Safety Equipment Co., Inc., 517 Green Grove Road, Neptune, New Jersey 07754 to provide fire extinguishers and parts to the City of Newark at a cost not to exceed $460,000.00 for twenty-four (24) consecutive months to commence upon contract execution.