Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (_) Ratifying (_) Authorizing (X) Amending
Type of Service: Bid Contract #SD24186 Armed Security Guards
Purpose: Amending Resolution 7R1-n 07/13/2022 to increase contract amount
Entity Name: Pro Cops Security, LLC
Entity Address: 60 Park Place Suite 1110, Newark, New Jersey 07102
Contract Amount: Total Contract Not to exceed $11,730,047.88
Funding Source: Various Budget Years/ Department of Public Works, Division of Public Buildings/NW011-190-1902 & NW011-200-2001 (Various Accounts and Budget Years). All allowed and approved Public Safety Grants and Capital
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months; extension for ninety (90) additional days or until new bid contract execution, whichever is first
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R1-n adopted on July 13, 2022 awarded a bid contract to provide surveillance and protection of the interior and exterior of authorized City locations.
Resolution 7R1-j adopted on November 06, 2025 awarded a bid contract to Unique Security and Consulting Services, LLC, to provide surveillance and protection of the interior and exterior of authorized City locations. The adopted of Resolution 7R1-j adopted on November 06, 2025 allows for the extension of the bid contract awarded by Resolution 7R1-n adopted on July 13, 2022
This Amending Resolution authorizes an increase the contract amount by Three Million Three Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($3,330,047.88), for an increased total amount not to exceed Eleven Million Seven Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($11,730,047.88). All other terms shall remain the same.
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WHEREAS, on July 13, 2022, the Municipal Council adopted Resolution 7R1-j authorizing the Department of Public Works, Division of Public Buildings (“DPW”), to enter into a contract with Pro Cops Security, LLC, 60 Park Place, Suite 1110, Newark, New Jersey 07102 (“Pro Cops”) to provide surveillance and protection to the interior and exterior of authorized City locations (Armed Security Guards) as described in the attached bid proposal at an amount not to exceed Eight Million Four Hundred Thousand Dollars and Zero Cents ($8,400,000.00), for a period not to exceed twenty-four (24) consecutive months; and
WHEREAS, on March 6, 2024 the Municipal Council adopted Resolution 7R1-c ratifying, authorizing, and amending Resolution 7R1-n adopted on July 13, 2022, to include the Department of Public Safety, Division of Police as an authorizing department on the contract with Pro Cops and increase the contract by an amount not to exceed Five Hundred and Eighty Two Thousand Four Hundred Dollars and Zero Cents ($582,400.00), for a new total contract amount not exceed Eight Million Nine Hundred Eighty‑Two Thousand Four Hundred Dollars ($8,982,400.00); and
WHEREAS, the Director of the Department of Public Safety and the contractor, Pro Guards, agree that a time extension of ninety (90) days is necessary for the continued surveillance and protection of the interior and exterior of authorized City locations until the execution of a new contract and to pay outstanding invoices; and
WHEREAS, the Director of the Department of Public Safety desires to amend Contract #SD24186 to: (a) the total contract amount from $8,400,000 to $11,730,047.88 (an increase of $3,330,0417.88); and (b) to extend the expiration date of the contract for an additional 90 calendar days until March 29, 2026.
WHEREAS, the Department of Public Safety has requested to increase the total contract award by Three Million Three Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($3,330,047.88); for an increased total contract amount not to exceed Eleven Million Seven Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($11,730,047.88); and
WHEREAS, all other contract terms and conditions will remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal council hereby ratifies the increase of this contract from the date of the adoption of this amending Resolution back to July 13, 2022.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that additional funds in the amount of Three Million Three Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($3,330,047.88) are available from the Department of Public Safety, under account codes NW011-190-1902 & NW011-200-2001 (Various Accounts and Budget Years), as well as all allowed and approved Public Safety Grants shall be.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies, authorizes, and amends Resolution 7R1-n adopted on July 13, 2022 to increase the amount of the contract awarded to Pro Cops Security, LLC 60 Park Place Suite 1110, Newark, NJ 07102 by Three Million Three Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($3,330,047.88) for an amended total contract not to exceed the amount Eleven Million Seven Hundred Thirty Thousand Forty-Seven Dollars and Eighty-Eight Cents ($11,730,047.88). This contract shall be ratified back to July 13, 2022 from the date of adoption of this amending resolution. All other terms shall remain the same.