Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Printed Forms Checks and Notices
Entity Name(s)/Address(s):
1. Concept Printing, Inc., 40 Lydecker Street, Nyack, New York 10960
2. Drew & Rogers, Inc., 30 Plymouth Street, Fairfield, New Jersey 07004
3. Posh Consulting LLC, 2810 N Church Street 780814, Wilmington, Delaware 19802
Contract Amount: Not to exceed $343,000.00
Funding Source: 2024 Budget/ Department of OEM/ Public Safety/NW-011-190-1902-71040-B2024/ Office of The Mayor/ Municipal Court/NW-011-010-0107-7104-B2024/ Department of Finance/Director’s Office/NW-011-050-0501-71040-B2024, Department of Water and Sewer Utilities/NW-037-750-7501-83120-B2024, Division of Finance and Revenue Collection NW-011-050-0505-71040-B2024Division of Finance and Revenue Collection NW-011-050-0505-71040-B2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract.
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Print Forms (Checks and Forms) to the City of Newark Department agencies.
Advertisement Date: June 5, 2024
Number of Bids Downloaded: Twenty-Five (25)
Number of Bids Received: Three (3)
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WHEREAS, on June 5, 2024, the City of Newark through its Purchasing Agent, QPA (the “City”) advertised to solicit bids for contractors to provide Printed Forms (Checks & Notices) to the Department of OEM/ Public Safety, Office of The Mayor/ Municipal Court, Department of Finance/ Director’s Office, Department of Water and Sewer Utilities, Division of Finance/ Revenue Collection, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s Procurement Now Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the Procurement Now Portal, twenty-five (25) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on June 20, 2024, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the bid results were shared with the user agencies who recommended a multiple contract award be made to Concept Printing Inc., 40 Lydecker Street, Nyack, New York 10960; Posh Consulting LLC, 2810 N Church Street 780814, Wilmington, Delaware 19802; and Drew & Rogers, Inc., 30 Plymouth Street, Fairfield, New Jersey 07004, the only responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator or the Purchasing Agent, are hereby authorized to enter into and execute a contract with Drew & Rogers, Inc., 30 Plymouth Street, Fairfield, New Jersey 07004; Concept Printing, Inc., 40 Lydecker Street, Nyack, New York 10960; and Posh Consulting LLC, 2810 N Church Street 780814, Wilmington, Delaware 19802, to provide Printed Forms (Checks and Forms) to the City Department of Water and Sewer Utilities, the Department of Finance/Director’s Office, OEM/Public Safety, Finance Revenue Collection, Office of the Mayor/ Municipal Court. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, to commence upon a fully executed contract, at a cost not to exceed Three Hundred Forty-Three Thousand Dollars and Zero Cents ($343,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2024 Budget/ Department of Water and Sewer Utilities/ NW-037-750-7501-83120-B2024, Finance/Director’s Office/NW011-050-0501-71040-B2024, Office of The Mayor/Municipal Court/NW-011-101-0107-7104-B2024, OEM/Public Safety/NW-011-190-1902-71040-B2024, Finance Revenue Collection/NW011-050-0505-71040 B2024 This contract shall not exceed Three Hundred Forty-Three Thousand Dollars and Zero Cents ($343,000.00) for twenty-four (24) consecutive months for three (3) vendors with the contract term commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator or the Purchasing Agent, QPA, to enter into and execute contracts with Drew & Rogers, Inc., 30 Plymouth Street, Fairfield, New Jersey 07004; Concept Printing, Inc., 40 Lydecker Street, Nyack, New York 10960; and Posh Consulting LLC, 2810 N Church Street 780814, Wilmington, Delaware 19802, to provide Printed Forms (Checks and Notices) to the City’s Department of Water and Sewer Utilities, the Department of Finance/Director’s Office, OEM/Public Safety, Finance/Revenue Collection, and the Office of the Mayor/ Municipal Court, at cost not to exceed $343,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon a fully executed contract.