Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Pest Control in City Buildings - Exterminating Services.
Entity Name(s)/Address(s):
1. Emergency Pest Control, Inc., 714 Scotland Road, Orange, NJ 07050;
2. E & G Exterminators, Inc., 122 N. Broadway, South Amboy, NJ 08879
Contract Amount: Not to exceed $300,000.00
Funding Source: 2025 Budget/Department of Public Works, Public Buildings NW011-060-0604-71770 B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon a fully executed contract
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide the City of Newark’s Department of Public Works, Division of Public Buildings with Pest Control in City Buildings-Exterminating Service.
Advertisement: August 21, 2024
Bid Downloaded: Sixteen (16)
Bid Received: Two (2)
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WHEREAS, on August 21, 2024, the City of Newark through its Qualified Purchasing Agent (“Purchasing Agent”) (the “City”), advertised to solicit bids for contractors to provide Pest Control in City Buildings-Exterminating Services for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, sixteen (16) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on September 5, 2024, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the bid results were shared with Department of Public Works and the Director of the Department of Public Works recommended that a Dual Award be made to: 1) Emergency Pest Control, Inc., 714 Scotland Road, Orange, New Jersey 07050 and (2) E & G Exterminators, Inc., 122 N. Broadway, South Amboy, New Jersey08879; the lowest responsive and responsible bidders, per line item, per year; and
WHEREAS, the Purchasing Agent concurs with the recommendation from the Department of Public Works, that a dual award be made to: 1) Emergency Pest Control, Inc., 714 Scotland Road, Orange, New Jersey 07050; and 2) E & G Exterminators, Inc.,122 N. Broadway, South Amboy, New Jersey 08879; the lowest responsive and responsible bidders, per line item, per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A:20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, and Qualified Purchasing Agent (“Purchasing Agent”) are hereby authorized to enter into and execute a contract with: 1) Emergency Pest Control, Inc., 714 Scotland Road, Orange, New Jersey 07050; and 2) E & G Exterminators, Inc., 122 N. Broadway, South Amboy, New Jersey 08879; to provide Pest Control in City Buildings-Exterminating Services for the City of Newark, Department of Public Works, Division of Public Buildings, whose bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of the Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payments on the Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-060-0604-71770 B2025, 2025 Budget/Department of Public Works, Division of Public Buildings. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for two (2) vendor for twenty-four (24) consecutive months with a start date commencing when the contract is fully executed.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk, by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, and Qualified Purchasing Agent, to enter into and execute a contract with: 1) Emergency Pest Control, Inc., 714 Scotland Road, Orange, New Jersey 07050; and 2) E & G Exterminators, Inc., 122 N. Broadway, South Amboy, New Jersey 08879, to provide Pest Control in City Buildings-Exterminating Services for the City of Newark, Department of Public Works, Division of Public Buildings at the cost not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for two (2) vendors with a start date commencing when the contract is fully executed.