Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide supply and delivery of Liquid (Sodium Permanganate) for the City of Newark’s Pequannock Treatment Facilities - Contract #10-WS2024.
Entity Name: Carus, LLC
Entity Address: 315 Fifth Street, Peru, Illinois 61354
Contract Amount: Not to exceed $1,786,950.00
Funding Source: 2024 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83230-B2024
Contract Period: Two (2) years from the date of the issuance of a written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide for the supply and delivery of Liquid (Sodium Permanganate) for the City of Newark’s Pequannock Treatment Facilities under the direction of the Department of Water and Sewer Utilities.
Bids Solicited: Three (3)
Bids Received: One (1)
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WHEREAS, on March 14, 2024, the City of Newark, Department of Water and Sewer Utilities (the “Department”) advertised to solicit bids for suppliers to provide supply and delivery of Liquid (Sodium Permanganate) for the City of Newark’s Pequannock Treatment Facilities for the operation of the City of Newark's water utility system; and
WHEREAS, the Department distributed three (3) bid packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 28, 2024, the Department received and opened sealed bid package from one (1) vendor for the supply of certain water purification chemicals for water treatment at the Pequannock Treatment Facilities; and
WHEREAS, upon review of the bids submitted, the Department determined that the following contractor submitted the lowest responsible and responsive bid in compliance with Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.:
• Carus LLC., 315 Fifth Street, Peru, IL 61354 to supply Liquid (Sodium Permanganate) at $23.826 per Gallon for Year 1 and 2; and
WHEREAS, the Department reviewed the bid and found that the objectives of competitive bidding were achieved, that a favorable bid price was received, and that Carus LLC, is a responsible bidder capable of providing the products in accordance with the bid specifications; and
WHEREAS, based on the above determination, the City of Newark (the “City”) has determined that in accordance with N.J.S.A. 40A:11-1 et seq., the above listed vendor constitutes the lowest and responsible bidder for the product; and
WHEREAS, the City wishes to accept the lowest responsible and responsive bid submitted and award a contract to the aforementioned vendor in the amounts specified in the Bids for the supply of Liquid (Sodium Permanganate) for water treatment at the Pequannock Treatment Facilities, for the period of two (2) years to commence upon the date of the issuance of a written Notice to Proceed; and
WHEREAS, the award of this contract is necessary for the efficient operation of the City’s Pequannock Treatment Facilities and pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute Contract #10-WS2024 for supply and delivery of Liquid (Sodium Permanganate) for the City of Newark’s Pequannock Treatment Facilities with the supplier of Liquid (Sodium Permanganate) for a term of two (2) years from the date of the issuance of a written Notice to Proceed, as follows:
• Carus LLC., 315 Fifth Street, Peru, IL 61354 to supply Liquid (Sodium Permanganate) at $23.826 per Gallon for Year 1 and 2; and
2. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against the contract, a Certification of Funds attesting to the availability of sufficient funds, as required by and pursuant to N.J.A.C. 5:30-5.5(b), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-83230-B2024, covering the amount of the order. This contract is for an amount not to exceed of One Million Seven Hundred Eighty Six Thousand Nine Hundred Fifty Dollars and Zero Cents ($1,786,950.00) for two (2) years.
3. It is the responsibility of the Director of the Department of Water and Sewer Utilities to ascertain the availability of sufficient funds before ordering the Liquid (Sodium Permanganate) and to assure that the chemical provided is in compliance with the specifications; furthermore, the Director of the Department of Water and Sewer Utilities will provide the Municipal Council and the Business Administrator with appropriate monthly reports during the term of the contract.
4. There shall be no amendment or change to the contract without prior approval by the Municipal Council.
5. There shall be no advance payment made against the contract in accordance with N.J.A.C. 40A:5-16.
6. The Director of the Department of Water and Sewer Utilities shall file duly executed copy of the contract with the Office of the City Clerk.
7. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15c-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities to enter into and execute a contract with: Carus, LLC., 315 Fifth Street, Peru, IL 61354 for the purpose of Supply and Delivery of Liquid (Sodium Permanganate) for the City of Newark’s Pequannock Treatment Facilities from the date of the Notice to Proceed, for a not to exceed amount of $1,786,950.00 for two (2) years from the date of the issuance of a written Notice to Proceed.