Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 53804
Purpose: Radio Communication Equipment and Accessories
Entity Name(s)/Address(s): Motorola Communications and Electronics Inc., PO Box 305, Bordentown, New Jersey 08505-0305
Contract Amount: $1,500,000.00
Funding Source: Assistance to Firefighters Grant (AFG) and Urban Areas Security Initiative (UASI) core grants
Contract Period: Upon authorization by Municipal Council - January 31, 2013 inclusive of any extensions to the term
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: )
Additional Information:
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Radio Communication Equipment and Accessories contract to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the following vendor has been awarded a State Contract for the purchase of Radio Communication Equipment and Accessories, for the period commencing adoption of this resolution to January 31, 2013, inclusive of any subsequent extension to the term of the State Contract:
# 53804, Motorola Communications and Electronics Inc., PO Box 305, Bordentown, NJ 08505-0305
WHEREAS, the Purchasing Director recommends the utilization of this State Contract award on the grounds that it provides Radio Communication Equipment and Accessories, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Radio Communication Equipment and Accessories, is expected not to exceed $1,500,000.00; and
WHEREAS, usage of this contract provides Radio Communication Equipment and Accessories and system upgrades required by the Fire Department; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize Contract # 53804, Motorola Communications and Electronics Inc., PO Box 305, Bordentown, New Jersey 08505-0305, to provide RADIO COMMUNICATION EQUIPMENT AND ACCESSORIES, for the period commencing from the adoption of this resolution to January 31, 2013, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment to this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16. Funds for these expenditures are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (c).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract. Funding for these expenditures will be drawn from the Assistance to Firefighters Grant (AFG) of approximately $500,000 and two (2) Urban Areas Security Initiative (UASI) core grants, totaling approximately $1,000,000.00. This contract shall not exceed $1,500,000.00 inclusive of subsequent extensions to the term of the contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a State Contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of a State Contract award to Motorola Communications and Electronics Inc., to provide for the purchase of Radio Communication Equipment and Accessories, for the period commencing from the adoption of this resolution to January 31, 2013, inclusive of any subsequent extensions to the term, at a cost not to exceed $1,500,000.00.